CONDENSED MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD DECEMBER 27, 2018, AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Don Wicks, Ken Aberle, Linda Fountain, Mark Franzen, and David McAdams.
BOARD MEMBERS ABSENT: Tom Gunn, Megan Corvus, Lisa Dutz and Mike Steffl.
STAFF PRESENT: Patricia Carr, Kris Conway, and Kyle Culley.
MEMBERS PRESENT: Sharon Candau and Malcolm Moreno.
GUESTS PRESENT: Denny Muchmore, Westech Engineering
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 6:00 PM by Don Wicks, Chairman.
Joan Payne – Water Services: Joan Payne was not present. Documentation from L. A. Water Cooperative presented in writing and briefly reviewed by Kris Conway.
Secretary’s Report: The minutes of the monthly board meeting held on November 29, 2018 were presented in writing. MOTION by Ken Aberle to accept the minutes of November 29, 2018 as presented. Seconded by Linda Fountain. Voted. Passed.
Treasurer’s Report: The November Previous Year Comparison Report, the January – November Previous Year Comparison Report and the Performance to Budget Report were presented in writing. MOTION by Linda Fountain to accept the Financial Reports as presented. Seconded by Ken Aberle. Voted. Passed.
Business Manager’s Report: The Business Manager’s Report and November System Status Report were presented in writing. Discussion. MOTION by Linda Fountain to accept the Business Manager’s Report as presented. Seconded by Mark Franzen. Voted. Passed.
Field Manager’s Report: The Field Manager’s Report, Water Loss Report, and November Consumption Report were presented in writing. Kris Conway gave a verbal review of the Field Manager’s Report. David McAdams asked if the meter installation project would come in on budget. Kris Conway stated that it would and the project should be completed by the end of February 2019. Kris Conway stated that the next round of tank diving for inspection and cleaning would be in March 2019. MOTION by Mark Franzen to accept the Field Manager’s Report as presented. Seconded by Ken Aberle. Voted. Passed.
OLD BUSINESS
Master Plan update: The board had received the Master Plan draft on 12-26-2018 and had not had a chance to review it. Denny Muchmore stated that they were working on completion of Chapter 12 and Kris was working on setting up a meeting to prioritize the capital projects.
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David McAdams stated that he would like clarification on a couple of items in the summary of the Bylaws and he would email the updates to Patricia Carr.
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Denny Muchmore explained that the state had passed new laws regarding seismic risk assessment and those risks need to be addressed over the next 50 years as projects come up. The state does not yet have seismic pipe standards, only recommendations.
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Denny Muchmore briefly went over the storage capacity and where new reservoirs need to be sited and a booster pump station that needs to be installed at Jordan. Prospective reservoirs sites are at our easement on Dixon Mill Road, one on Cunningham Lane and one lower down on Olson Road. Mr. Muchmore had asked for estimates for the cost of the tanks but he had not yet gotten a response.
Fee Schedule Approval: It was the board consensus that they had approved the rate increases and the fee schedule as part of the budget approval last month.
Joe Santos leak credit request: Mr. Santos’s letter was presented to the board and discussed. MOTION by Ken Aberle to approve a leak credit for Joe Santos’s water leak in November. Seconded by David McAdams. Voted. Passed.
NEW BUSINESS
Capital Equipment Expenditures: Don Wicks asked that this be put on hold until the Master Plan prioritized list of capital projects was received.
Holly Hill Chlorine Residual Report: Kris Conway reviewed his written report explaining the steps that are being taken to remedy the situation.
Water Loss Report: Kris Conway went over his written report and the revised Water Loss Report form.
Health Insurance: Patricia Carr presented a spreadsheet with 4 different plan options. Our current health insurance plan premiums will go down next year by 7.89%. MOTION by Ken Aberle to continue with the Regence BCBS Gold 1000 plan. Seconded by Mark Franzen. Voted. Passed.
MOTION by Ken Aberle to adjourn at 7:24 p.m. Seconded by Mark Franzen. Voted. Passed.
