CONDENSED MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD June 27, 2019 AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Don Wicks, Ken Aberle, Tom Gunn (6:09 pm), Linda Fountain, Lisa Dutz (6:07), Mark Franzen, Amber Morgan, and Mike Steffl,
BOARD MEMBERS ABSENT: Malcolm Moreno
STAFF PRESENT: Kris Conway and Kyle Culley
STAFF ABSENT: Patricia Carr
MEMBERS PRESENT: Cam Dutz, John Henslee
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 6:00 PM by Don Wicks, Chairman.
Secretary’s Report: The minutes of May 2019 meeting were not available and will be added to the July agenda.
Treasurer’s Report: The May 2019 treasurer’s reports were not available and will be added to the July agenda.
Business Manager’s Report: The May 2019 Business Manager’s Report and May 2019 System Status Report were not available and will be added to the July agenda.
Field Manager’s Report: The Field Manager’s Report was presented. Kris Conway reviewed the work done over the last month and the Water Loss Report. Leak detection has been started on upper Hartley Road where there is significant water loss.
MOTION by Mark Franzen to accept the Field Manager’s Report as presented. Seconded by Ken Aberle. Voted. Passed.
Parmele Road Waterline Relocation: Kris Conway stated that he will have the plans next week. He has been in contact with the vendor who will be doing the boring. Kris Conway, Kyle Culley, and Denny Muchmore (engineer) met on June 27.
OAWU rate Study: Kris Conway to get availability dates from Tim Tice and send out to the board. Once a date has been determined, a special meeting will be held to discuss the last rate proposal sent by Tim Tice.
Easement LaSalle Pump Station: Dave Durbetaki owns the triangle of land where the pump station is located. He has offered to give the Cooperative a written easement if the Cooperative provides him with a legal description.
MOTION by Ken Aberle to proceed with obtaining the legal description and using the easement form created last year. Seconded by Tom Gunn. Voted. Passed.
Fire Hydrants: A lot of questions have been asked about the bags on the fire hydrants. All the Cooperative fire hydrants have undersized lines and cannot be used for fighting fires. It has never been an issue with any of the fire companies in the past because they were aware of the problem. Now that Tualatin Valley Fire and Rescue is now covering areas within the Cooperative, it became an issue as they were not aware of the circumstances. They pushed to have the hydrants covered to make it obvious the hydrants cannot be used. The hydrants will be removed and replaced with blow off valves. Kris Conway to write up an explanation and provide to Ken Aberle so the website can be updated with this information.
Lockbox: There is concern that the lockbox on Albertson Road is not secure enough. It was decided that a secure mail slot be added to the office door. When that is complete, a note is to be added to member invoices.
Water Tank Final Evaluation: Kyle Culley presented a final report on the water tank inspections completed in December of 2018 and March of 2019. The Lambert and Jordan tanks will require completely stripping the insides and outsides. This work needs to be addressed in the next 2 to 3 years. The other tanks will be put on a regular maintenance schedule.
MOTION by Tom Gunn to adjourn at 6:43 p.m. Seconded by Mike Steffl. Voted. Passed.
Reconvene at 8:09 p.m.
MOTION by Tom Gunn to authorize Kris Conway to purchase necessary security equipment for the business office. Equipment to include bars for the new window, interior door for the Business Manager’s space, steel door and door frame for the main entrance with a mail slot, and security cameras. Seconded by Amber Morgan. Voted. Passed.
MOTION by Tom Gunn to adjourn at 8:30 p.m. Seconded by Ken Aberle. Voted. Passed.