CONDENSED MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD OCTOBER 25, 2018, AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Don Wicks, Ken Aberle, Tom Gunn, Linda Fountain, Lisa Dutz , David McAdams and Mike Steffl, BOARD MEMBERS ABSENT: Megan Corvus and Mark Franzen
STAFF PRESENT: Patricia Carr, and Kris Conway
MEMBERS PRESENT: John Henslee and Denise Hill.
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 6:00 PM by Don Wicks, Chairman.
Secretary’s Report: The minutes of the monthly board meeting held on September 27, 2018 were presented in writing. MOTION by Tom Gunn to approve the minutes of September 27, 2018 as presented. Seconded by Ken Aberle. Voted. Passed.
Treasurer’s Report: The September Cash Flow Statement, YTD Cash Flow Statement, September Balance Sheets, September Statements of Operations, Performance to Budget Report, January – September Profit and Loss Previous Year Comparison Report and Capital Expense Reports by project were presented in writing. Discussed which reports the board would like included in the packets each month. The Cash Flow Statements, Balance Sheets, Profit and Loss Previous Year Comparison Report, Performance to Budget Report and Capital Project Summary will be emailed to the Board on the Thursday prior to the board meeting each month and the condensed Profit and Loss Previous Year Comparison Report and Performance to Budget Report will be printed and included in the Board packets. MOTION by Linda Fountain to accept the Financial Reports as presented. Seconded by Tom Gunn. Voted. Passed.
Business Manager’s Report: The Business Manager’s Report and September System Status Report were presented in writing. Discussion. MOTION by Linda Fountain to accept the Business Manager’s Report as presented. Seconded by Lisa Dutz. Voted. Passed.
Field Manager’s Report: The Field Manager’s Report, Water Loss Report, and September Consumption Report presented in writing. Kris Conway gave a verbal review of the Field Manager’s Report. Kris Conway presented three letters responding to Water Service Applications. MOTION by Tom Gunn to accept the Field Manager’s Report as presented. Seconded by David McAdams. Voted. Passed.
LiquiVision Updates: Initial tank diving is scheduled for December 10, 11 and 12, 2018.
Camelot Lane Update: Kris Conway stated that the project is complete and a valve was installed in the line at the point of connection. Kris showed pictures of the line installation and tie in.
Chalice Farms Update: Kris Conway presented a letter to Chalice Farms. Kris stated he had called Keith Appleman and explained the decision and process for moving forward to him.
Hartley Road Update: Kris stated he did not have any updates.
Banking – CD: Patricia Carr gave a list of the banks and rates of interest provided by Heritage Bank for the CDs. Board chose to have Tom Gunn, Treasurer as the signer for the CDs.
Master Plan Update: Kris Conway stated they are working on Chapter 8. The draft is to be completed by next month. Kris Conway was instructed to make sure the Co-op is not creating a delay in the Master Plan completion.
Certificate Approval Checklist: The revised Certificate Approval Checklist was presented in writing and reviewed. It was suggested that a “Definition of Terms” document be written. David McAdams presented a “Definition of Terms”. Discussed. David will add a section for dual use properties and bring it back to the next Board meeting. MOTION by Linda Fountain to approve the Checklist as presented. Seconded by Tom Gunn. Voted. Passed.
Board Meeting Dates for November and December: Discussed Board meeting dates for November and December. Board chooses to have the November Board meeting moved to November 29th and the December Board meeting will remain on the 27th.
Define Water Loss: Discussed a definition of “Water Loss” and the differences in Unaccounted for Water, Leaks, Changes in Pressure, etc. Kris Conway is to put together a document to show what this would look like.
MOTION by Tom Gunn to adjourn at 8:12 p.m. Seconded by Ken Aberle. Voted. Passed.