CONDENSED MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD JANUARY 18, 2018 AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Gary Carr, Megan Corvus (at 7:47 p.m.), Ken Aberle, Linda Fountain, Mark Franzen, Thomas Gunn, Mike Steffl & Don Wicks. STAFF PRESENT: Patricia Carr & Kris Conway MEMBERS PRESENT: John Henslee, and Malcolm Moreno
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 7:03 PM by Gary Carr, Chairman.
Secretary’s Report: The minutes of the monthly board meeting held on December 21, 2017 were presented in writing. MOTION by Mike Steffl to approve the minutes of November 16, 2017 as presented. Seconded by Mark Franzen. Voted. Passed.
Treasurer’s Report: Reports to be emailed to board next week.
Business Manager’s Report: The Business Manager’s Report and December System Status Report were presented in writing. MOTION by Linda Fountain to accept the Business Manager’s Report as presented. Seconded by Don Wicks. Voted. Passed. Presented 2017 Consumer Price Index report.
Field Manager’s Report: The Field Manager’s Report, the 2017 Water Loss Report and December Consumption Report were presented in writing. MOTION by Ken Aberle to accept the Operations Report as presented. Seconded by Don Wicks. Voted. Passed.
F350 dump truck: Kris Conway said he had not gotten any responses yet and would put the ad on Craig’s List and Facebook Marketplace for another two weeks.
Liens: Discussed our attorney’s response to liens for past due water accounts.
Shop roofing quotes: Kris Conway presented two quotes for replacing the shop roof which is leaking badly. Discussed getting more detail on bids. Don Wicks will check with his contact at Liberty Sheet Metal for a quote and report back within the next couple of days. Kris Conway will then prepare a proposal and email it to the entire board.
Office Extension: Discussed need for more office space. MOTION by Tom Gunn to approve the office extension as presented. Seconded by Ken Aberle. Voted. Passed.
Computers: Kris Conway presented an estimate for replacing the current office computer and purchasing a lap top for his field work. Don Wicks will check on computers and get back to Kris Conway. Patti Carr and Kris Conway to check with the vendors of specific applications they each use regarding operating system requirements for the new computers.
Water Rates: Kris Conway presented a water rate summary averaging the electrical surcharges to all customers. Discussed. This should be included in the water rate study being done by OAWU.
Policy for Over-consumption: Kris Conway presented a draft policy. The board would like to see written recourse for violations. Discussed system impact. Kris Conway will do more research.
Staff Training: Kris Conway stated that we would be doing more staff training this year, i.e. CPR, First Aid training and Customer Service. Tom Gunn stated he would like to see a fixed budget for training for each employee. Don Wicks suggested document storage training. Gary Carr suggested HR training for each manager.
Office Assistant Position: A written job description was presented for a part time Office Assistant. Discussed. The position will not be posted until the budget has been finalized.
Water Loss Summary: Presented written 8-year gallons per minute and total gallons water loss summaries.
Board requested legal opinion on easements.
MOTION by Mark Franzen to adjourn at 8:50 p.m. Seconded by Tom Gunn. Voted. Passed.
Executive Session Reconvene at 9:31 p.m.
Don Wicks nominated Thomas Gunn as Treasurer. Nominations ceased. Voted. Passed.
Don Wicks said he would assist Kris Conway with the budget.
MOTION by Mark Franzen to adjourn at 9:33 p.m. Seconded by Don Wicks. Voted. Passed.