CONDENSED MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD JUNE 21, 2018, AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Don Wicks, Ken Aberle, Linda Fountain, Megan Corvus, Lisa Dutz, Mark Franzen, David McAdams and Mike Steffl. BOARD MEMBERS ABSENT: Thomas Gunn.
STAFF PRESENT: Patricia Carr STAFF ABSENT: Kris Conway
MEMBERS PRESENT: Cam Dutz and Malcolm Moreno.
GUESTS PRESENT: Tom BeLusko, WSC Insurance
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 7:00 PM by Don Wicks, Chairman.
Tom BeLusko, WSC Insurance, gave a presentation regarding our current insurance coverage and answered board questions. David McAdams will meet with Tom BeLusko at his office before the next board meeting.
Secretary’s Report: The minutes of the monthly board meeting held on May 17, 2018 and the Special Board Meeting held on June 1, 2018 were presented in writing. MOTION by Megan Corvus to approve the minutes of May 17, 2018 and June 1, 2018 as presented. Seconded by Ken Aberle. Voted. Passed.
Treasurer’s Report: The Cash Flow Statement, Balance Sheets, Statements of Operations, Performance to Budget and Capital Expense Reports were presented in writing. Motion by Megan Corvus to approve the Financial Reports. Seconded by Mark Franzen. Voted. Passed.
Business Manager’s Report: The Business Manager’s Report and May System Status Report were presented in writing. Discussion. Motion by Megan Corvus to accept the Business Manager’s Report as presented. Seconded by Ken Aberle. Voted. Passed.
Field Manager’s Report: The Field Manager’s Report and April and May Vehicle Reports were presented in writing. MOTION by Mark Franzen to accept the Field Manager’s Report as presented. Seconded by Megan Corvus. Voted. Passed.
Regular board meeting date and time change starting in July: Patricia Carr stated that she had confirmed with the Gaston Fire Hall that the venue would be available at 6:00 p.m. on the fourth Thursday of each month. If there is an unexpected conflict with the fire hall activities Gaston Fire personnel will contact us or if there is a conflict with a holiday we will work with Gaston Fire to reschedule. Discussion. Beginning in July the meeting will be moved to the 4th Thursday of each month at 6:00 p.m.
Office Assistant: A part-time, temporary, office assistant has been hired through Integrity Staffing. She will begin work on July 2, 2018.
501c(12) – 85% rule: Patricia Carr included the IRS guideline in the board packets.
Phone for part time field personnel: Discussed getting a basic phone for the part time field personnel.
Kris Conway will be asked to get the cost of a basic phone and an additional line and email the information to the entire board.
Member/Renter billing: Discussed options for billing so the certificate holder is kept informed of past due balances on their rental accounts. A letter will be sent to the certificate holder on record when a renter becomes 30 days past due notifying them the water will be shut off when the account becomes 60 days past due.
Mark Franzen nominated Ken Aberle as webmaster. Lisa Dutz seconded. No vote taken. Ken Aberle will assume responsibility for the Co-op website.
OTHER BUSINESS – None
MOTION by Lisa Dutz to adjourn at 8:43 p.m. Seconded by Mark Franzen. Voted. Passed.