MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD August 22, 2019 AT THE GASTON FIRE HALL.
BOARD MEMBERS PRESENT: Don Wicks, Ken Aberle, Tom Gunn, Linda Fountain, Lisa Dutz (6;30), Mark Franzen, Amber Morgan, and Mike Steffl (6:35),
BOARD MEMBERS ABSENT: Malcolm Moreno
STAFF PRESENT: Kris Conway
STAFF ABSENT: Patricia Carr
MEMBERS PRESENT: Jenny Parrow
This meeting of the L. A. Water Cooperative Board of Directors was called to order at 6:00 PM by Don Wicks, Chairman.
Jennifer Parrow addressed the board regarding a leak on her property and asked for a leak credit. Documentation was provided. Motion by Tom Gunn to approve Jennifer Parrow’s request. Seconded by Mark Franzen. Voted and passed.
Secretary’s Report: The minutes of the July 2019 meeting was presented in writing.
Motion by Tom Gunn to accept the minutes. Seconded by Amber Morgan. Voted and passed.
Treasurer’s Report: The May, June, and July 2019 treasurer’s reports were not available. Amber Morgan and Linda Fountain to work on preparing the reports for the September meeting. Tom Gunn turned in his written resignation as the treasurer. He will remain a signer on the bank accounts.
Business Manager’s Report: The May, June, July 2019 Business Manager’s Report and May, June , and July 2019 System Status Reports were not available. Amber Morgan and Linda Fountain will work to have the reports available for the September meeting. One shut off fee was waived due to misdirection from a renter. Board approved Amber Morgan and Linda Fountain to proceed with new procedures.
Field Manager’s Report: The Field Manager’s Report was presented in writing. Kris Conway reviewed the work done over the last month and the Water Loss Report.
Water Loss: Leak on Springhill Road, La Salle, lead loss of 50,000 gallons, Bridge Farmer PRV failure losing 10,000 gallons, Bald Peak leak 8,500 service line failure, Master meter leak on Springhill Road.
Rossman reservoir light came on 4 times due to power issues throughout the system.
Kris Conway and Kyle Culley met with the Hillsboro operations manager and head engineer.
City of Hillsboro is taking over the electrical cost of the master meter which is a savings to the Cooperative.
Toured the Joint Water Commission water treatment facility.
Jerry Nethken Replacement: Met with Jerry Neithken, Brightside Lighting and Electrical Services, and programmer from Blueline Electric. Final handover schedule for September 3.
Changes to premises: Security cameras have been installed around the office both inside and outside. The administrative office space was reconfigured. New front door installation scheduled for late August. Developing estimates installing bars on the two windows not currently covered.
Set up on-line payroll processing and time management with ADP. Kris Conway and Linda Fountain attended the ADP training session.
MOTION by Mark Franzen to accept the Field Manager’s Report as presented. Seconded by Amber Morgan. Voted. Passed.
OLD BUSINESS
1. Parmele Road Waterline Relocation: Kris Conway to provide board with estimated project costs.
2. OAWU rate Study: Kris Conway and Linda Fountain to finalize formulas and discrepancies and discuss with board. Contact Tim Tice if necessary.
3. Laurelwood line extension project has been approved by Kris Conway and Denny Muchmore,
4. Easement LaSalle Pump Station: Final easement document from attorney going to Dave Durbetaki for his approval and signature.
5. Hydrant replacements: Completed removal on Hardebeck road and started on Springhill Road. Next will be completing removal on Springhill Road and Dixon Mill.
NEW BUSINESS
Kris Conway and Linda Fountain assigned to work out payment plan for Walid Nihad.
Linda Fountain to gather documentation from Michael Aucoin regarding his leak and present to board for determination of leak credit.
OTHER BUSINESS
NONE
MOTION by Tom Gunn to adjourn at 6:55 p.m. Seconded by Amber Morgan. Voted. Passed.
Executive Session
Reconvene at 7:40 PM.
MOTION by Tom Gunn nominating Amber Morgan as Treasurer. Seconded by Mark Franzen. Voted. Passed.
MOTION by Linda Fountain to adjourn at 7:42 PM. Seconded by Mark Franzen. Voted. Passed.
