Board Meeting Minutes – April 25, 2024


Board Members Present:  Don Wicks, Dave McAdams, Linda Fountain, Terry Wymore, Joe Kuran, and Amber Morgan.

Board Members Absent: Joel Mulkey, Ted Leach, Tom Gunn

Staff Present:  Jason Bayne, and Matt Jackson

Guest Present: 

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the March 2024 meeting were presented in writing.  

Motion to approve by Amber Morgan.  Seconded by Terry Wymore. Voted and passed. 

Treasurer’s Report: March financials were presented. 

Motion to approve by Linda Fountain.  Seconded by Amber Morgan. Voted and passed. 

Business Manager’s Report was not presented due to the Business Manager being absent.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Linda Fountain.  Seconded by Amber Morgan. Voted and passed. 

Old Business

  1. Tank relining 

Still working on the warranty language with TMS. Jason Bayne to to start looking at other companies.

2. 2024 Proposals 

Jason Bayne said our engineer reported a pump house would not be needed for the Cunningham project. That project is not scheduled until 2025.

Future topic should be to address a fail safe for the Withycomb pump station.

Gaston Dairy Line Capital improvement project is in progress. Black Rock is doing the project and the bid is $318k. Motion to approve the funding for the Gaston Line Capital Improvement Project.

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted and passed.

3. Inactive Reservoir 

Jason Bayne to ask our engineer about moving the small Rossman reservoir to Bald Peak.

4. New Construction Contractors Template

Our attorney is working on the TMS contract. Since contracts are specific to a project/company, a template is probably not needed. 

5. Late Fees

Subject deferred to executive session

6. CDs coming due

Dave McAdams provided a list Treasury Bills and Certificate of Deposits.  Motion by Amber Morgan to roll the Treasury Bill coming due in into a Treasury Bill due in November, 2024.  Seconded by Terry Wymore.  Voted and passed. 

 New Business

  1. Inactive Certificate.  Board approved buying back the certificate for the original purchase price of $1,200.00 in compliance with the By-laws and will void the 2024 inactive fee if the member agrees to signing the certificate over to the L.A. Water Cooperative. 

  2. Contractor hit a waterline.  Jason Bayne said he has a dispute with the contractor for billing us for flaggers and his crew had to repair the break.  Jason Bayne was tasked with billing the contractor for our crew’s time.

  3. As Master Plan projects are being completed, Jason Bayne is updating the Master Plan.  Jason Bayne to file an updated Master Plan with the State.

  4. Jason Bayne said the tool budget is very small and would like some extra funding.  Kylie McDermott to have the quarterly budget prepared for the May meeting.  Budget review to be the focal point of the meeting.

  5. Jason Bayne is investigating the March water loss calculation.  There were not major leaks known leaks.  There is a discrepancy between what Hillsboro sends and what we are measuring of receiving.  Need to verify our flow meter at Withycomb is accurate

MOTION to adjourn by Don Wicks.  Seconded by Joe Kuran.  Voted and passed.   

Meeting Adjourned at 7:36 P.M.