MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD March 28nd, 2024, AT THE GASTON FIRE HALL.
Board Members Present: Don Wicks, Dave McAdams, Linda Fountain, Terry Wymore, Tom Gunn and Ted Leach, Joe Kuran and Amber Morgan.
Board Members Absent: Joel Mulkey
Staff Present: Jason Bayne, Kylie McDermott, Garrett McCune, and Matt Jackson
Guest Present: Robert & Jennifer Rice
This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.
Welcome of new board members
Elect Officers
President & Chair – Don Wicks
Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed
Vice President – Terry Wymore
Motion to approve by David McAdams. Seconded by Tom Gunn. Voted & Passed
Secretary – Linda Fountain
Motion to approve by Terry Wymore. Seconded by Tom Gunn. Voted & Passed
Treasurer – David McAdams
Motion to approve by Linda Fountain. Seconded by Don Wicks. Voted & Passed
Regular Business
Secretary’s Report: The minutes of the February 2024 meeting were presented in writing.
Motion to approve by Tom Gunn. Seconded by Terry Wymore. Voted and passed.
Treasurer’s Report: February financials were presented.
Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted and passed.
Business Manager’s Report presented in writing.
Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted and passed.
Operation Manager’s Reports: presented in writing.
Motion to approve by Ted Leach. Seconded by Tom Gunn. Voted and passed.
Old Business
1. Tank relining
Jason Bayne to present updated contract to TMS. David McAdams approved to sign final contract once TMS agrees.
2. 2024 Proposals
3. Member with two inactive certificates
4. Member with no proof of land ownership.
Member requested that Co-Op reach out to previous owner for original certificate. The member needs to organize receiving the original certificate.
5. Member with inherited certificates providing proof of ownership
6. Virtual Phone update
New Business
- Laurelwood Water Cooperative Presentation
Guests did not attend.
2. Bald Peak Reservoir Storage
3. Inactive Reservoir
Coop staff will research the inactive storage tank to determine its usability and best option.
4. New Construction Contractors Template
Coop’s attorney worked with David McAdams and Jason Bayne to create a template for to outline required documentation for current and future construction vendors. This template is meant to assist in the future with vendors knowing up front the documentation the coop will need for their proposals.
5. Late Fees
Coop staff will research software’s capabilities on fee structure and will come back with a proposal depending on capabilities.
6. CDs coming due in April
a. Treasurer’s proposal regarding CDs and FDIC coverage
Motion to adopt Treasurer’s proposal by Tom Gunn. Seconded by Amber Morgan. Voted and approved.
7. Voting Ballot and Voting Envelopes
Staff requesting for feedback and future recommendations for the annual meeting mailings and processes.
8. Leak Credit Request
Motion to approve by Ted Leach. Seconded by Linda Fountain. Voted and approved.
9. Hardship Certificate Application
After conversation with member, the hardship certificate has been approved as a regular certificate, not a hardship.
Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.
MOTION to adjourn by Linda Fountain. Seconded by Joe Kuran. Voted and passed.
Meeting Adjourned at 8:27 P.M.
