MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD June 27th, 2024, AT THE GASTON FIRE HALL.
Board Members Present: Don Wicks, Tom Gunn, Dave McAdams, Linda Fountain, Terry Wymore, Joel Mulkey, Ted Leach, and Joe Kuran.
Board Members Absent: Amber Morgan
Staff Present: Jason Bayne, Kylie McDermott, Garrett McCune, and Matt Jackson
Guest Present:
This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.
Regular Business
Secretary’s Report: The minutes of the May 2024 meeting were presented in writing.
Motion to approve by Dave McAdams. Seconded by Tom Gunn. Voted and passed.
Treasurer’s Report: May financials were presented.
Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.
Business Manager’s Report for June presented in writing.
Motion to approve by Ted Leach. Seconded by Linda Fountain. Voted and passed.
Operation Manager’s Reports presented in writing.
Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.
Old Business
- Tank relining update
The relining is scheduled for September 2024.
2. 2024 Construction updates
Gaston Dairy line is scheduled to be completed by June 27th.
The easements for the Cunningham tank and waterline are nearly completed. The water tank takes approximately 9 months to ship so we should look at purchasing the tank in October or November.
The tanks that need to be cleaned will be scheduled for Fall of 2025.
3. Inactive Certificate
Called inactive certificate holder to inform her that the CoOp will buy back her certificate and void the 2024 inactive fee. She will locate the original certificate to sign over to us.
4. Contractor hit waterline
The contractor called in the first locate 45 days before the work began. The locates were not refreshed. The contractor is responsible for maintaining the locates after they have been marked.
5. Water Loss Calculation
Complete manual meter reads on the Hillsboro meter and the Withycomb meter to find the difference the confirm there is no leaks on line between Hillsboro meter and our first pump station.
6. CDs and available cash for projects
See attached appendix A. Linda to transfer funds on July 3rd.
Motion to approve by Don Wicks. Seconded by Tom Gunn. Voted and passed.
7. Insurance Renewal Update
Additional cyber insurance policy was added within the approved budgetary guidelines.
8. Accounting Process for capitalizing projects
At this time the accounting process for capitalizing projects will remain the same.
9. Maintenance Quotes
a. Generator
First a plug in at Withycombe would need to be installed. Brightside quoted this at about $5,000.
b. Bald Peak
Bald Peak water utilization line involves putting in 1300 feet of 4 inch pipe to tie into the existing line and placing a live tap on the Bald Peak tank. This would increase the capacity that can be utilized on the tank. Approximate total estimate is $50,000.
New Business
- Budget Review
The budget review has been postponed until the next board meeting.
2. Leak Credit
Motion to approve leak credits by Linda Fountain. Seconded by Dave McAdams. Voted and passed.
MOTION to adjourn by Linda Fountain. Seconded by Joel Mulkey. Voted and passed. Meeting Adjourned at 7:56 PM
