Board Meeting Minutes – December 21, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER
COOPERATIVE HELD December 21st, 2023, AT THE GASTON FIRE HALL.
Board Members Present: Don Wicks, Dave McAdams, Linda Fountain, Amber Morgan, Joel
Mulkey, Lisa Dutz, and Ted Leach.
Board Members Absent: Tom Gunn, Terry Wymore
Staff Present: Jason Bayne, Matt Jackson, Kylie McDermott
Guest Present: Nicole & Travis Kindler, Joe Zampko
This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks,
President.
Regular Business
Secretary’s Report: The minutes of the October & November 2023 meeting were presented in
writing.
Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted and
passed.
Treasurer’s Report: October and November financials were presented.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted and
passed.
Business Manager’s Report presented in writing.
Motion to approve by Amber Morgan. Seconded by Joel Mulkey. Voted and
passed.
Operation Manager’s Reports: presented in writing.
Motion to approve by Joel Mulkey. Seconded by Amber Morgan. Voted and
passed.
Old Business
1. Letter to members regarding water certificate per dwelling. Lawyer will put
together a paragraph to include in the annual meeting notices.
Motion to approve by David McAdams. Seconded by Joel Mulkey. Voted and
passed.
2. Hardship Certificate – Septic inspection completed on 12/12.
3. Fee Schedule Updates
Motion to approve by Linda Fountain. Seconded by Ted Leach. Voted and passed.
4. Laurelwood Estates Committee
Committee met with developers. Outlined the plan moving forward. Business Manager
to email the steps to the developer’s team.
5. Laurelwood Water Coop is seeking management team
No updates from Laurelwood Water Coop.
6. Tank relining
Operations Manager is continuing to reach out to different companies and work on
getting a variety of quotes.
7. 2024 Budget and Proposals
Transition to budget approval on quarterly basis instead of yearly. The proposed 2024
operational budget is approved for the first quarter of 2024.
Motion to approve by David McAdams. Seconded by Joel Mulkey. Voted and passed.
New Business
1. Leak Credit Request
Motion to approve by Amber Morgan. Seconded by Joel Mulkey. Voted and
passed.
MOTION to adjourn by Linda Fountain. Seconded by Amber Morgan. Voted and passed.
Meeting Adjourned at 9:07 P.M.

Board Meeting Minutes – November 30, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER
COOPERATIVE HELD November 30th, 2023, AT THE GASTON FIRE HALL.
Board Members Present: Don Wicks, Dave McAdams, Linda Fountain, Amber Morgan, Joel
Mulkey, Lisa Dutz, Ted Leach, and Terry Wymore.
Board Members Absent: Tom Gunn
Staff Present: Jason Bayne, Matt Jackson, Kylie McDermott
Guest Present: Cam Dutz
This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks,
President.
Regular Business
Secretary’s Report: The minutes of the October 2023 meeting were presented in writing.
Motion to postpone meeting minutes by Amber Morgan. Seconded by Terry
Wymore.
Treasurer’s Report:
Motion to postpone by Linda Fountain. Seconded by Amber Morgan. Voted and
passed.
Business Manager’s Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Joel Mulkey. Voted and
passed.
Operation Manager’s Reports: presented in writing.
Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted and
passed.

Old Business
1. Letter to members regarding water certificate per dwelling. Lawyer has been
contacted. His schedule is packed at this time.
2. Fee Schedule Updates.
A new fee schedule has been discussed and updated. A finalized version will be
presented at the next meeting.
Motion to approve by Ted Leach. Seconded by Dave McAdams. Voted and
passed.
3. Laurelwood Estates Committee
A meeting will be scheduled with the developers and the committee.
4. Hardship Certificate. The certificate needs to be transferred from previous holder
to new as a regular certificate. Member has been informed.

New Business
1. Laurelwood Water Coop is seeking a management team.
They will be invited to come speak at the next board meeting.
2. 2024 Budget and Proposals
● Three Year Plan
● Vac Truck
● Software Update
● 2024 Budget
Budget and Proposals discussion postponed until next meeting.
Executive Session
MOTION to adjourn by Linda Fountain. Seconded by Amber Morgan. Voted and passed.
Meeting Adjourned at 9:05 P.M.

Board Meeting Minutes – October 26, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD October 26, 2023, AT THE GASTON FIRE HALL.

 

Board Members Present:  Don Wicks, Dave McAdams, Linda Fountain, Amber Morgan, Lisa Dutz, Ted Leach, and Terry Wymore.

Board Members Absent: Joel Mulkey, Tom Gunn

Staff Present:  Jason Bayne, Matt Jackson, Kylie McDermott

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the September 2023 meeting were presented in writing.

Motion to approve by Dave McAdams.  Seconded by Amber Morgan.  Voted and passed.

Treasurer’s Report:

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted and passed.

Business Manager’s Report presented in writing.

Motion to approve by Linda Fountain.  Seconded by Ted Leach.  Voted and passed.

The Rock Quarry Project has been capitalized.

Demos are scheduled for two new software companies to replace RVS.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Linda Fountain.  Seconded by Amber Morgan.  Voted and passed.

Old Business

  1. Langley line update.

All the services have been moved over. The project is complete.

2. Home in bank foreclosure update.

Buyer has paid balance in full.

3. Letter to member with multiple homes on their property.

4. Heat Pump will be installed on November 2nd.

New Business

  1. Hillsboro Water Rate increase.

 

Hillsboro Water is increasing water rates effective January 1st 2024. PGE is also increasing rates. Due to this, a 10% rate increase for LA Water is recommended.

Motion to approve by Dave McAdams. Seconded by Linda Fountain. Voted and passed.

  1. Hardship Certificate Issue.

Inquire with member regarding the septic system. Provide water certificate with transfer fees as needed.

  1. Leak Credits presented in writing.

 

MOTION to adjourn by Amber Morgan.  Seconded by   Dave McAdams.  Voted and passed.  

 

Meeting Adjourned at 8:25 P.M.

 

Board Meeting Minutes – September 28, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD September 28, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Dave McAdams, Linda Fountain, Joel Mulkey, Amber Morgan, Lisa Dutz, Ted Leach, and Terry Wymore.

Board Members Absent:  Don Wicks, Tom Gunn

Staff Present:  Jason Bayne, Matt Jackson, Kylie McDermott

Guest Present:  Steve Roper, Mike Willcuts, & Marc Willcuts

This meeting of the L. A. Water Cooperative was called to order at 5:50 PM by Linda Fountain, Secretary.

Guest Presentation

The co-op board will be putting together a committee to review the projects the guests have presented.

Regular Business

Secretary’s Report:  The minutes of the August 2023 meeting were presented in writing.

Motion to approve by Dave McAdams.  Seconded by Joel Mulkey.  Voted and passed.

Treasurer’s Report: Everything is on track.

Motion to approve by Joel Mulkey. Seconded by Terry Wymore. Voted and passed.

Business Manager’s Report presented in writing.

Motion to approve by Joel Mulkey.  Seconded by Linda Fountain.  Voted and passed.

Work on capitalizing the capital improvement project expenses.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Joel Mulkey .  Seconded by Linda Fountain.  Voted and passed.

Mail out notices instead of door hangers for scheduled shut downs.

PRVs will require two major shuts downs. They are scheduled for October.

Old Business

  1. Langley line update.

Complete samples on Monday, then we’ll be able to move services over and the project will be complete.

2. Tractor has been sold

Sold for 10,000

3. Heat Pump Estimates

Amber Morgan sent over a few additional business to complete a quote.

Motion to approve installation of heat pumps

4. Mission Scada. Written Pros and Cons provided.

Motion to approve by Dave McAdams. Seconded by Joel Mulkey. Voted and passed.

5. Switching internet to Starlink versus Upward Access

Discussed with Upward Access regarding moving the satellite to a position that would provide better visibility to the tower. They are unable to do this. Starlink costs provided. Approved to switch to starlink based on similar costs to Upward Access.

6. Umpqua Bank option for money

The 350k is set aside for the tank relining when the time comes.

7. Cost for switch to hydraulic pumps

Tabled for now.

8. Increase for late fees

Tabled for now.

9. Home in bank foreclosure update

Home sold at auction. We are now waiting to hear from the new owners.

10. Letter to member with multiple homes on their property

Tabled for now.

New Business

  1. Leak credits presented in writing.

Motion to allow Operation Manager to approve leak credit applications of $500 or less.

Motion to approve by Dave McAdams. Seconded by Ted Leach. Voted and passed

  1. CDs

The two October CDs will be rolling into a new six month treasury bill or cd. Dave McAdams and Linda Fountain will contact the brokerage manager.

The November board meeting will be held on Thursday November 30th.

MOTION to adjourn by Amber Morgan.  Seconded by Dave McAdams.  Voted and passed.  

Meeting Adjourned at 8:26 P.M.

 

 

 

 

 

 

 

Board Meeting Minutes – August 24, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD August 24, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Dave McAdams, Linda Fountain, Tom Gunn, Joel Mulkey, and Terry Wymore.

Board Members Absent:  Amber Morgan, Lisa Dutz, Ted Leach

Staff Present:  Jason Bayne, Matt Jackson, Kylie McDermot

Guest Present:  None

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the July 2023 meeting were presented in writing.

Motion to approve by Linda Fountain.  Seconded by Tom Gunn.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available at this time.

Business Manager’s Report presented in writing.

Motion to approve by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

  • Member in receivership will be shut off for lack of payment as the name on the certificate is not included in the receivership paperwork.
  • Dental cannot be added until renewal. Linda Fountain to get the quote process started with Regence in mid-September.
  • Linda Fountain to ask Upward Access about improving internet. Matt Jackson to look into using Star Link at the Coop.
  • Kylie McDermott gave the board an overview of the To-do list she had developed for her position.
  • Kylie McDermott to proceed with moving to QuickBooks on-line.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Linda Fountain.  Voted and passed.

  • Rock Quarry. Line is complete.  New line pressure tested, chlorinated, and sampled.  Shutdown most of Gibson Road for about 5 hours.  Completed August 15.
  • Langley Line. Temporary stop of work due to lack of staff.
  • Lambert, Jordan, Gammon. New estimate of for getting the interior replaced very high.  Working with a new vendor recommended by our engineer and other municipalities.

Old Business

  1. Mainline Re-alignment in Rock Quarry. See Operation Manager’s report.
  2. Langley line has a leak. See Operation Manager’s report.
  3. Increasing late fees and all other fees. Finalized the correct Hillsboro SDC fee.  Jason Bayne (Operations Manager) and Kylie McDermott (Business Manager) to put together proposal for updating fees.
  4. Letter to bank regarding home in foreclosure. Linda Fountain to ask Amber Morgan for bank information regarding the property.
  5. Letter to member with multiple homes on their property.
    Linda Fountain and Kylie McDermott to collaborate on the letter to homeowner.
  6. Umpqua Bank account not earning interest.
    Kylie McDermott to look into options including closing account and investing funds or applying funds towards major projects and present to the board at the next meeting..

New Business

  1. Leak credits presented in writing.
    Motion to approve by Tom Gunn. Seconded by Joel Mulkey.  Voted and passed.
    Need to review the limit on leak credit amount Operations Manager can approves without board approval.
  2. Switch to QuickBooks On-line. Board approved; no motion required.
  3. Mission Scada. Looking to expand usage.
    Jason Bayne and Kylie McDermott to create a return-on-investment report and put a value on decrease in outages.  To be presented to the board again.
  4. Need for a heat pump to air condition the office areas. Suggested a 3-zone mini split set up, staff to do install, election needed to install electrical portion.
    Obtain a few quotes to compare having them installed by contractor or installing them inhouse in the fall.Motion to authorize heat pump at accost of $7,000 by Dave McAdams, seconded Tom Gunn. Voted and passed
    If quote is higher than $7,000, send email to the full board and vote via email.
  5. Sell of tractor and pumps.
    Board approved sale of the tractor and attachments.
    Jayson Bayne to provide a report on the cost and benefits of replacing the gas pumps with hydraulic pumps to present to the board before selling gas pumps.

MOTION to adjourn by Tom Gunn.  Seconded by Linda Fountain.  Voted and passed.

Meeting Adjourned at 7:39 P.M.

Executive Session

Board Meeting Minutes – July 27, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD July 27, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Dave McAdams, Linda Fountain, Lisa Dutz (in 6:16), Ted Leach, Tom Gunn (out 6:16), Joel Mulkey, and Terry Wymore.

Board Members Absent:  Amber Morgan

Staff Present:  Jason Bayne and Matt Thompson

Guest Present:  None

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the June 2023 meeting were presented in writing.

Motion to approve with corrections by Dave McAdams.  Seconded by Tom Gunn.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available due to lack of staffing.

Business Manager’s Report presented in writing.

Motion to approve by Joel Mulkey.  Seconded by Tom Gunn.  Voted and passed.

Hiring committee met with multiple candidates for the Office Manager position and made an offer.  New hire to start August 14.

Replaced old postage machine because it had died and needed to be placed in 2024.

Completed 990 information request for Jones and Roth.

Follow up email regarding the Chalice Receivership was sent to Lucas Welliver but no response as yet.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

  • Rock Quarry. August 31 will be the start of new 6-inch line installation.  Staging of materials already complete.  Jason to send email to Kern covering project dates.
  • Langley Line. Started the Langley line project and have 500 feet of new line buried.
  • Muddy Gulch. Found a variable frequency drive in the shop.  Installed new drive and now have both pumps operating at Muddy Gulch station.
  • Dixon Mill Booster pump. It is running well.
  • Lambert, Jordan, Gammon. Should have an estimate by August 31 for interior coatings on these three reservoirs.  Estimate from new company – Integrated Underwater Services.
  • Repaired a leak on Hartley Rd.  It looks like it has been leaking for quite some time.  Installed 3 new service lines on Roy Jean Lane and repaired water service on Dixon Mill that looked like it has been leaking for a while
  • Service line installation on Laurelwood Drive.
  • Garrett has been mowing around all the reservoirs and spraying blackberries, doing locates, and doing data pulls for customers.
  • A lot of customers were complaining about their bill which is normal this time of year. Everyone is turning on their irrigation system and finding leaks.
  • System GPS. Any extra time we have goes into updating GPS of the distribution systems.
  • Laurelwood estates new development. They have verbal agreement for a new pump station easement.  They still have more things they need to accomplish before they can get permits which Denny is communicating and answering their questions.

Old Business

  1. Mainline Re-alignment in Rock Quarry. See Operation Manager’s report.
  2. Langley line has a leak. See Operation Manager’s report.
  3. Increasing late fees and all other fees. Delayed until the new Office Manager is in place.  Remove revision date from water certificate fee as it is incorrect.
  4. Time limit on water meter installation for new water certificate – 60 days.

Approval needed for draft of new Approval for Water Use Certificate Letter.
Motion to approve new Approval for Water Use Certificate by Linda Fountain.  Seconded by Terry Wymore.  Voted and passed.

  1. Letter to bank regarding home in foreclosure.
    Need to know which bank needs to be notified.
  2. Letter to member with multiple homes on their property.
    Temporarily on hold.

New Business

  1. Umpqua Bank Account not earning interest.
    Leave for now. More information needed.
  2. Leak credits.
    Motion to approve all four credits presented
    Motion to approve by Ted Leach. Seconded by Dave McAdams.  Voted and passed.
    Need to review the limit on leak credit amount Operations can approves without board approval.
  3. Review of fees. (Current late fee is 10% per Annum.)
  4. Water User Certificate approvals.
    Denied due to oversold condition on the valley floor. Jason to see if there is an easement as the line runs between properties.
    Research previous conversation regarding allowing a tank on property with 3 days’ supply in lieu of certificate approval. Past customer did a well instead due to cost.
  5. Linda Fountain to call B/C Regence regarding Cooperative paid dental to existing benefits. Send out email to board and vote by email.

MOTION to adjourn by Linda Fountain.  Seconded by Dave McAdams.  Voted and passed.

Meeting Adjourned at 7:12 P.M.

Executive Session

Board Meeting Minutes – June 22, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD June 22, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Ted Leach, Tom Gunn, and Terry Wymore.

Board Members Absent:  Joel Mulkey

Staff Present:  Jason Bayne and Matt Thompson

Guest Present:  Gary Carr

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Gary Carr addressed the Board regarding his concern with the Cooperative’s practice of holding members who rented their property being held responsible for unpaid water bills resulting from their renters.

Motion by Dave McAdams to leave the people in Collections due to Covid and not go after the member owning the property.  Seconded by Ted Leach.  Voted and passed.

Regular Business

Secretary’s Report:  The minutes of the May 2023 meeting were presented in writing.  The minutes contained two missing items.

Motion to approve with corrections by Amber Morgan.  Seconded by Dave McAdams.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available due to lack of staffing.

Matt Thompson was asked to find the Excel spreadsheet previous used instead of QuickBooks entries.

Business Manager’s Report presented in writing.

Motion to approve by Amber Morgan.  Seconded by Tom Gunn.  Voted and passed.

An explanation of the accounts close in RVS was provided by Linda Fountain.  All accounts were renters so it was determined no further action was needed.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Linda Fountain.  Seconded by Tom Gunn.  Voted and passed.

  • Pacific Power conducted a 10-day continuous monitoring of Muddy Gulch power supply and found no discrepancies. Brightside to install a VFD once the part is in stock.
  • Continued telemeter issues between Bridge Farmer pump station and Olsen Reservoir.
  • Found a pair of wires the restored telemetry until a permanent solution was completed a couple of weeks later. Permanent solution was purchase and installation of a telemetry/Scada system using cellular to communicate.
  • Shut-offs were done and only two members still delinquent.
  • Replaced the switch for Dixon Mill booster pump and ordered a spare pump in case if fails.
  • Received pumps ordered earlier in the year. Order was for one pump for every pump station.  Missing 5 from the original order.  Need to address keeping the seals from drying.  Plan is to replace old pump with a new on and using the old pump to practice replacing seals.
  • Moved transformer outside the Muddy Gulch pump station to reduce heat inside the pump station.
  • Installed a new PRV on Quail run as the main PRV failed.
  • Homeowner needs water for his property as well has dried up. He will have to apply for a water certificate.  There is a waterline running through his property.

Old Business

  1. Mainline Re-alignment in Rock Quarry. There is a leak on our line.  Jason Bayne and our Engineer walked the proposed waterline.  Additional pipe will be needed to lay the line inside our easement.  The work cannot be done in-house.  Jason Bayne to get a new bid for the next Board meeting as well as a contract.
  2. Langley line has a leak. The entire line is being replaced.  The people on Langley should be the only ones without water and that for only the time it takes to connect to the new line.

 

New Business

  1. The letter regarding the time limit on the water meter installation for a new water certificated needs a rewrite.
  2. Need a letter to member who is in violation of their water certificate by having multiple buildings on the property and usage exceeding 15,000 gallons.
  3. Review of fees. (Current late fee is 10% per Annum.)
  4. Notify bank of home in foreclosure that the water turned off and inactive charges are accruing.
  5. Leak credit for $482 needs to be reviewed and approved by the Board.

 

MOTION to adjourn by Tom Gunn.  Seconded by Amber Morgan.  Voted and passed.

Meeting Adjourned at 7:40 P.M.

Executive Session

Board Meeting Minutes – May 25, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD May 25th, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Ted Leach, and Terry Wymore.

Board Members Absent:  Joel Mulkey

Staff Present:  Jason Bayne and Matt Thompson

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the March 2023 meeting were presented in writing.

Motion to approve by Dave McAdams.  Seconded by Amber Morgan.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available due to lack of staffing.

Business Manager’s Report presented in writing.

Motion to approve by Dave McAdams.  Seconded by Terry Wymore.  Voted and passed.

Cetera paperwork was finalized.  Linda Fountain to send to Cetera secured website on Monday, May 29.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Amber Morgan.  Seconded by Dave McAdams.  Voted and passed.

Jason Bayne had reviewed the CDs from the previous tank dives.  He has a list of 4 high priorities.

Jason Bayne is working on getting and easement for the Jordon Reservoir and getting it recorded.

Had a representative out from Sensus.

Old Business

  1. Mainline Re-alignment in Rock Quarry. Will upgrade from a 4-inch pips to 6-inch pipe.  The new pipe will go through the existing fill.  Quarry offered to pay for the pipe only.  It was decided taking them to court will cost the Coop at least $50K with no guarantee of winning.  Jason to get a gid for the project and get the easement filed in Washington County.
  2. Langley line has a leak. Waiting for a quote on materials.
  3. Matt Thompson gave a demo of the mapping system they are now using on their phones. They can update the maps in the field.
  4. Westside Rock Quarry Update.
  5. Dump trailer has been purchased and the flat beds traded in.

 

New Business

  1. Time limit on water meter installation for new water certificate – 60 days? Board asked to have the current procedure updated.  Board also asked if Gagalios had paid for their approved water certificate.  They have not yet paid.  Copy of update is included in the board packet for review and approval.
  2. Jet Pay limit increase – currently $500. Office Assistant, Joan Gilman, suggested increase to $500.
    Motion by Dave McAdams to increase the limit to $1,500.  Seconded by Ted Leach.  Voted and passed.
  3. Jones and Roth filed for an extension for Form 990. Linda Fountain secretary contacted Jones and Roth and found out they do not start work on this form until late September.  They are too busy during the tax season.  Linda Fountain asked to be their point of contact since there have been staffing changes.  The new Business Manager will be tasked with reevaluating our CPA firm.

 

MOTION to adjourn by Linda Fountain.  Seconded by Amber Morgan.  Voted and passed.

Meeting Adjourned at 6:47 P.M.

Executive Session

Board Meeting Minutes – April 27, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD April 27th, 2023, AT THE GASTON FIRE HALL.

 Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Joel Mulkey, and Terry Wymore.

Board Members Absent:  Ted Leach

Staff Present:  Tish King, Jason Bayne, and Matt Thompson

Member/Guest Present:  Steve Roper, Mike Willcuts

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Guests Steve Roper and Mike Willcuts addressed the board about updates to Laurelwood Estates Project.

Introduction of New Staff: Operation Manager: Jason Bayne, Field Technician: Matt Thompson, Business Manager: Tish King

Regular Business

Secretary’s Report:  The minutes of the March 2023 meeting were presented in writing.

Motion to approve by Amber Morgan.  Seconded by Tom Gunn.  Voted and passed.

Treasurer’s Report:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Amber Morgan. Voted and passed.

Motion by Tom Gunn to authorize Dave McAdams to roll over the proceeds of the CD that matured in April to a new CD due in two years.  Seconded by Amber Morgan.  Voted and passed.

Business Manager’s Report presented in writing.

Motion to approve by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Amber Morgan.  Voted and passed.

Jason Bayne to review the CDs from previous tank dives.  Telemetry project using either SCADA or Mission put on hold due to the expense.  Matt Thompson implemented a Diamond Maps/GPS system.

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey under review by our engineering firm.

New Business

  1. Bald Peak PRV at Whitmore needs to be replaced. Plan is to bypass existing PRV to limit the impact to water users.
  2. Langley line has a leak. Plan is to put in a new line and then hook up the water uses minimizing the down time.
  3. Water Certificate Request.
    Motion to approved by Tom Gunn. Seconded by Linda Fountain.  Voted and passed.
  4. Leak Credit
    Motion to approve by Tom Gunn. Seconded by Dave McAdams.  Voted & passed.
  5. Jason Bayne said he was getting quotes for a dump trailer and wanted to trade in the two existing trailers. The dump trailer will also haul the excavator and tractor.
    Motion by Don Wicks to approve quote of $14K for the dump trailer and the trade ins.  Seconded by Linda Fountain.  Voted and passed.
  6. The engineer working on the water line issue at the Westside Rock Quarry said he is pursuing use of a driveway for the new line.
  7. Discussed purchase of a vacuum trailer. Don Wicks recommended continuing rental instead of purchase.
  8. Dave McAdams brought up issue of the CD that rolled over in April. As treasurer Dave McAdams to be added as an authorized agent for the CDs.  Board authorized the four board members to proceed with rolling over future CDs without additional board approval required.
  9. Tish King to review the Operations Budget. And make category changes as she and the field staff think are appropriate. There is to be no change to the bottom line already approved by the board.

 

MOTION to adjourn by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

Meeting Adjourned at 7:44 P.M.

Executive Session

Board Meeting Minutes – March 23, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD March 23, 2023 at Gaston Fire Hall.

Board Members Present: Don Wicks, Ted Leach, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Terry Wymore

Board Members Absent: Joel Mulkey

Staff Present: Laurie Lago

Member/Guest Present: Fire Chief Lorne Vaught

This meeting of the LA Water Cooperative was called to order at 6:00pm by Don Wicks, President

Guest and Co-op Member, Fire Chief Lorne Vaught addressed fire hydrants and documentation required to assist the fire department with their Annual Insurance Coverage review.  Operations Manager to complete form and return to Chief Vaught.

Secretary’s Report – The minutes of the February 2023 meeting were presented in writing.

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed 

Treasurer’s Report – presented in writing.

Motion to approve by Ted Leach. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:          

Staff Shortage – due to lack of field staff, just maintaining status quo is all we can do at present.

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey under review by our engineering firm.
  2. Capital Improvement Projects – SCADA information

New Business

  1. Elect Officers

President & Chair – Don Wicks

Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Vice President – Joel Mulkey

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Secretary – Linda Fountain

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed

Treasurer – David McAdams

Motion to approve by Amber Morgan. Seconded by Don Wicks. Voted & Passed

  1. 2022 Financials

Motion to approve by Linda Fountain.  Seconded by Amber Morgan. Voted & Passed 

  1. Unpaid Inactive Certificate Fees – certified letter to be sent to customers with unpaid inactive fees informing them of potential cancellation of certificates.
  2. New Rates – rate increase voted in last meeting will take effect June 1st

Motion to increase effective June 1, 2023 by Tom Gunn.  Seconded by Ted Leach.  Voted & Passed.

  1. New Certificate request

Motion to Deny by Dave McAdams. Seconded by Terry Wymore.  Voted and Passed

Tom Gunn abstained from vote.

  1. Staffing Changes – Moved to Executive Session

Other Business

Motion to transfer $250K to Columbia Bank from Heritage Bank and to move another $250K into a 6-month CD to ensure FDIC coverage and lessen our liability during the current banking system instability by Dave McAdams. Seconded by Tom Gunn. Voted & Passed.

Motion to adjourn by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Meeting Adjourned at 6:45

Executive Session