Jan 25

Board Meeting Minutes – June 22, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD June 22, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Ted Leach, Tom Gunn, and Terry Wymore.

Board Members Absent:  Joel Mulkey

Staff Present:  Jason Bayne and Matt Thompson

Guest Present:  Gary Carr

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Gary Carr addressed the Board regarding his concern with the Cooperative’s practice of holding members who rented their property being held responsible for unpaid water bills resulting from their renters.

Motion by Dave McAdams to leave the people in Collections due to Covid and not go after the member owning the property.  Seconded by Ted Leach.  Voted and passed.

Regular Business

Secretary’s Report:  The minutes of the May 2023 meeting were presented in writing.  The minutes contained two missing items.

Motion to approve with corrections by Amber Morgan.  Seconded by Dave McAdams.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available due to lack of staffing.

Matt Thompson was asked to find the Excel spreadsheet previous used instead of QuickBooks entries.

Business Manager’s Report presented in writing.

Motion to approve by Amber Morgan.  Seconded by Tom Gunn.  Voted and passed.

An explanation of the accounts close in RVS was provided by Linda Fountain.  All accounts were renters so it was determined no further action was needed.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Linda Fountain.  Seconded by Tom Gunn.  Voted and passed.

  • Pacific Power conducted a 10-day continuous monitoring of Muddy Gulch power supply and found no discrepancies. Brightside to install a VFD once the part is in stock.
  • Continued telemeter issues between Bridge Farmer pump station and Olsen Reservoir.
  • Found a pair of wires the restored telemetry until a permanent solution was completed a couple of weeks later. Permanent solution was purchase and installation of a telemetry/Scada system using cellular to communicate.
  • Shut-offs were done and only two members still delinquent.
  • Replaced the switch for Dixon Mill booster pump and ordered a spare pump in case if fails.
  • Received pumps ordered earlier in the year. Order was for one pump for every pump station.  Missing 5 from the original order.  Need to address keeping the seals from drying.  Plan is to replace old pump with a new on and using the old pump to practice replacing seals.
  • Moved transformer outside the Muddy Gulch pump station to reduce heat inside the pump station.
  • Installed a new PRV on Quail run as the main PRV failed.
  • Homeowner needs water for his property as well has dried up. He will have to apply for a water certificate.  There is a waterline running through his property.

Old Business

  1. Mainline Re-alignment in Rock Quarry. There is a leak on our line.  Jason Bayne and our Engineer walked the proposed waterline.  Additional pipe will be needed to lay the line inside our easement.  The work cannot be done in-house.  Jason Bayne to get a new bid for the next Board meeting as well as a contract.
  2. Langley line has a leak. The entire line is being replaced.  The people on Langley should be the only ones without water and that for only the time it takes to connect to the new line.

 

New Business

  1. The letter regarding the time limit on the water meter installation for a new water certificated needs a rewrite.
  2. Need a letter to member who is in violation of their water certificate by having multiple buildings on the property and usage exceeding 15,000 gallons.
  3. Review of fees. (Current late fee is 10% per Annum.)
  4. Notify bank of home in foreclosure that the water turned off and inactive charges are accruing.
  5. Leak credit for $482 needs to be reviewed and approved by the Board.

 

MOTION to adjourn by Tom Gunn.  Seconded by Amber Morgan.  Voted and passed.

Meeting Adjourned at 7:40 P.M.

Executive Session

Jan 25

Board Meeting Minutes – May 25, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD May 25th, 2023, AT THE GASTON FIRE HALL.

Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Ted Leach, and Terry Wymore.

Board Members Absent:  Joel Mulkey

Staff Present:  Jason Bayne and Matt Thompson

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Regular Business

Secretary’s Report:  The minutes of the March 2023 meeting were presented in writing.

Motion to approve by Dave McAdams.  Seconded by Amber Morgan.  Voted and passed.

Treasurer’s Report:  No Treasurer’s report available due to lack of staffing.

Business Manager’s Report presented in writing.

Motion to approve by Dave McAdams.  Seconded by Terry Wymore.  Voted and passed.

Cetera paperwork was finalized.  Linda Fountain to send to Cetera secured website on Monday, May 29.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Amber Morgan.  Seconded by Dave McAdams.  Voted and passed.

Jason Bayne had reviewed the CDs from the previous tank dives.  He has a list of 4 high priorities.

Jason Bayne is working on getting and easement for the Jordon Reservoir and getting it recorded.

Had a representative out from Sensus.

Old Business

  1. Mainline Re-alignment in Rock Quarry. Will upgrade from a 4-inch pips to 6-inch pipe.  The new pipe will go through the existing fill.  Quarry offered to pay for the pipe only.  It was decided taking them to court will cost the Coop at least $50K with no guarantee of winning.  Jason to get a gid for the project and get the easement filed in Washington County.
  2. Langley line has a leak. Waiting for a quote on materials.
  3. Matt Thompson gave a demo of the mapping system they are now using on their phones. They can update the maps in the field.
  4. Westside Rock Quarry Update.
  5. Dump trailer has been purchased and the flat beds traded in.

 

New Business

  1. Time limit on water meter installation for new water certificate – 60 days? Board asked to have the current procedure updated.  Board also asked if Gagalios had paid for their approved water certificate.  They have not yet paid.  Copy of update is included in the board packet for review and approval.
  2. Jet Pay limit increase – currently $500. Office Assistant, Joan Gilman, suggested increase to $500.
    Motion by Dave McAdams to increase the limit to $1,500.  Seconded by Ted Leach.  Voted and passed.
  3. Jones and Roth filed for an extension for Form 990. Linda Fountain secretary contacted Jones and Roth and found out they do not start work on this form until late September.  They are too busy during the tax season.  Linda Fountain asked to be their point of contact since there have been staffing changes.  The new Business Manager will be tasked with reevaluating our CPA firm.

 

MOTION to adjourn by Linda Fountain.  Seconded by Amber Morgan.  Voted and passed.

Meeting Adjourned at 6:47 P.M.

Executive Session

Jan 25

Board Meeting Minutes – April 27, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L. A. WATER COOPERATIVE HELD April 27th, 2023, AT THE GASTON FIRE HALL.

 Board Members Present:  Don Wicks, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Joel Mulkey, and Terry Wymore.

Board Members Absent:  Ted Leach

Staff Present:  Tish King, Jason Bayne, and Matt Thompson

Member/Guest Present:  Steve Roper, Mike Willcuts

This meeting of the L. A. Water Cooperative was called to order at 6:00 PM by Don Wicks, President.

Guests Steve Roper and Mike Willcuts addressed the board about updates to Laurelwood Estates Project.

Introduction of New Staff: Operation Manager: Jason Bayne, Field Technician: Matt Thompson, Business Manager: Tish King

Regular Business

Secretary’s Report:  The minutes of the March 2023 meeting were presented in writing.

Motion to approve by Amber Morgan.  Seconded by Tom Gunn.  Voted and passed.

Treasurer’s Report:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Amber Morgan. Voted and passed.

Motion by Tom Gunn to authorize Dave McAdams to roll over the proceeds of the CD that matured in April to a new CD due in two years.  Seconded by Amber Morgan.  Voted and passed.

Business Manager’s Report presented in writing.

Motion to approve by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

Operation Manager’s Reports:  presented in writing.

Motion to approve by Tom Gunn.  Seconded by Amber Morgan.  Voted and passed.

Jason Bayne to review the CDs from previous tank dives.  Telemetry project using either SCADA or Mission put on hold due to the expense.  Matt Thompson implemented a Diamond Maps/GPS system.

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey under review by our engineering firm.

New Business

  1. Bald Peak PRV at Whitmore needs to be replaced. Plan is to bypass existing PRV to limit the impact to water users.
  2. Langley line has a leak. Plan is to put in a new line and then hook up the water uses minimizing the down time.
  3. Water Certificate Request.
    Motion to approved by Tom Gunn. Seconded by Linda Fountain.  Voted and passed.
  4. Leak Credit
    Motion to approve by Tom Gunn. Seconded by Dave McAdams.  Voted & passed.
  5. Jason Bayne said he was getting quotes for a dump trailer and wanted to trade in the two existing trailers. The dump trailer will also haul the excavator and tractor.
    Motion by Don Wicks to approve quote of $14K for the dump trailer and the trade ins.  Seconded by Linda Fountain.  Voted and passed.
  6. The engineer working on the water line issue at the Westside Rock Quarry said he is pursuing use of a driveway for the new line.
  7. Discussed purchase of a vacuum trailer. Don Wicks recommended continuing rental instead of purchase.
  8. Dave McAdams brought up issue of the CD that rolled over in April. As treasurer Dave McAdams to be added as an authorized agent for the CDs.  Board authorized the four board members to proceed with rolling over future CDs without additional board approval required.
  9. Tish King to review the Operations Budget. And make category changes as she and the field staff think are appropriate. There is to be no change to the bottom line already approved by the board.

 

MOTION to adjourn by Tom Gunn.  Seconded by Dave McAdams.  Voted and passed.

Meeting Adjourned at 7:44 P.M.

Executive Session

Jan 25

Board Meeting Minutes – March 23, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD March 23, 2023 at Gaston Fire Hall.

Board Members Present: Don Wicks, Ted Leach, Amber Morgan, Dave McAdams, Linda Fountain, Lisa Dutz, Tom Gunn, Terry Wymore

Board Members Absent: Joel Mulkey

Staff Present: Laurie Lago

Member/Guest Present: Fire Chief Lorne Vaught

This meeting of the LA Water Cooperative was called to order at 6:00pm by Don Wicks, President

Guest and Co-op Member, Fire Chief Lorne Vaught addressed fire hydrants and documentation required to assist the fire department with their Annual Insurance Coverage review.  Operations Manager to complete form and return to Chief Vaught.

Secretary’s Report – The minutes of the February 2023 meeting were presented in writing.

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed 

Treasurer’s Report – presented in writing.

Motion to approve by Ted Leach. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:          

Staff Shortage – due to lack of field staff, just maintaining status quo is all we can do at present.

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey under review by our engineering firm.
  2. Capital Improvement Projects – SCADA information

New Business

  1. Elect Officers

President & Chair – Don Wicks

Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Vice President – Joel Mulkey

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Secretary – Linda Fountain

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed

Treasurer – David McAdams

Motion to approve by Amber Morgan. Seconded by Don Wicks. Voted & Passed

  1. 2022 Financials

Motion to approve by Linda Fountain.  Seconded by Amber Morgan. Voted & Passed 

  1. Unpaid Inactive Certificate Fees – certified letter to be sent to customers with unpaid inactive fees informing them of potential cancellation of certificates.
  2. New Rates – rate increase voted in last meeting will take effect June 1st

Motion to increase effective June 1, 2023 by Tom Gunn.  Seconded by Ted Leach.  Voted & Passed.

  1. New Certificate request

Motion to Deny by Dave McAdams. Seconded by Terry Wymore.  Voted and Passed

Tom Gunn abstained from vote.

  1. Staffing Changes – Moved to Executive Session

Other Business

Motion to transfer $250K to Columbia Bank from Heritage Bank and to move another $250K into a 6-month CD to ensure FDIC coverage and lessen our liability during the current banking system instability by Dave McAdams. Seconded by Tom Gunn. Voted & Passed.

Motion to adjourn by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Meeting Adjourned at 6:45

Executive Session

Jan 25

Board Meeting Minutes – February 23, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD February 23, 2023 via Zoom due to unsafe weather conditions.

Board Members Present: Don Wicks, Ted Leach, Amber Morgan, Joel Mulkey, Dave McAdams, Linda Fountain

Board Members Absent: Lisa Dutz, Tom Gunn, Megan Corvus,

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:02pm by Don Wicks, President

Secretary’s Report – The minutes of the January 2023 meeting were presented in writing.

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed    

Treasurer’s Report – presented in writing.

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted & Passed

Field Report – Report presented in writing is below:           

Staff Shortage – due to lack of field staff, just maintaining status quo is all we can do at present.

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey under review by our engineering firm.

New Business

  1. Rates & Increases – City of Hillsboro rate increases and PGE rate increases.

Motion to increase rates by 6% effective April 2023 by Ted Leach.  Seconded by Linda Fountain.  Voted & Passed.

  1. Capital Improvement Projects – list presented with request to put on hold until fully staffed.

Motion to approve list as presented pending confirmation of project costs and available funding by Joel Mulkey.  Seconded by Dave McAdams.  Voted & Passed.

  1. Annual Meeting – discussed preparation for meeting.

Other Business

Motion to install Ted Leach as VP by Linda Fountain.  Seconded by Don Wicks.

Question regarding Workers Comp coverage for Laurie as she is out in the field more with short staff. Determined she is sufficiently covered for field work as well as office.

Motion to adjourn by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Meeting Adjourned at 7:17

Executive Session

 

Jan 25

Board Meeting Minutes – January 26, 2023

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD January 26, 2023 at Gaston Fire Hall

 Board Members Present: Ted Leach, Tom Gunn, Amber Morgan, Joel Mulkey, Dave McAdams, Lisa Dutz

Board Members Absent: Don Wicks, Linda Fountain, Megan Corvus,

Staff Present: Laurie Lago

Guest Present: Lindsay Bershauer

This meeting of the LA Water Cooperative was called to order at 6:01pm by Amber Morgan, Treasurer

Secretary’s Report – The minutes of the September 2022 meeting were presented in writing.

Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

Treasurer’s Report – presented in writing.

Motion to approve by Tom Gunn. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Tom Gunn. Seconded by Joel Mulkey. Voted & Passed

Field Report – Report presented in writing is below:

Storm Clean-up and Customer Leaks – dealt with numerous customers regarding leaks on service lines due to the extreme cold weather and freezing lines and meters.

Olson Reservoir and Bridgefarmer communication problem – after the storm the Bridgefarmer pump station and the Olson tank lost communication.  Brightside and I were finally able to find 2 good wires and restore communication.  The wires that are cross country between the tank and pump house may have to be replaced soon as the combination of wires being used at present is about the last combo still functioning.

Shop Office – continuing work to complete shop office repairs.

Staff Shortage – due to lack of field staff, just maintaining status quo is all we can do at present. 

Old Business

  1. Mainline Re-alignment in Rock Quarry – topographical survey in process.

 

New Business

  1. Leak Credits

Motion to approve by Tom Gunn.  Seconded by Dave McAdams.  Voted & Passed.

  1. Rates & Increases – City of Hillsboro rate increases and PGE rate increases – deferred to next meeting
  2. Capital Improvement Projects – deferred to next meeting

Motion to adjourn by Tom Gunn. Seconded by Amber Morgan. Voted & Passed

Meeting Adjourned at 7:10

Jan 25

Board Meeting Minutes – December 29, 2022

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD December 29, 2022 at Gaston Fire Hall Parking Lot

 Board Members Present: Don Wicks, Linda Fountain, Ted Leach, Megan Corvus, Dave McAdams

Board Members Absent: Lisa Dutz, Tom Gunn, Amber Morgan, Joel Mulkey

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:15pm by Don Wicks, Chair

Due to flooding at the fire hall, meeting was held in the parking lot and all items were deferred to next meeting other than the two motions below.

Motion to allow the hiring of Haworth Construction on an emergency response bases until staff can be hired and trained by Dave McAdams.  Seconded By Linda Fountain. Voted & Passed.

Motion to approve the 2023 budget as presented by Linda Fountain.  Seconded by Dave McAdams. Voted & Passed.

Motion to adjourn by Linda Fountain. Seconded by Ted Leach. Voted & Passed

Meeting Adjourned at 6:45pm

Board Meeting Minutes – November 23, 2022

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD November 23, 2022 at Gaston Fire Hall

Board Members Present:            Don Wicks, Linda Fountain, Ted Leach, Tom Gunn, Amber Morgan, Joel Mulkey

Board Members Absent:                   Megan Corvus, Dave McAdams, Lisa Dutz

Staff Present:                 Laurie Lago

 

This meeting of the LA Water Cooperative was called to order at 6:15pm by Don Wicks, Chair.

Motion to nominate Joel Mulkey to fill vacated position until next election, by Tom Gunn. Seconded by Ted Leach. Voted and Passed.

 

Secretary’s Report – The minutes of the September 2022 meting were presented in writing. Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.

 

Treasurer’s Report – presented in writing. Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.

 

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing. Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted and passed.

 

Field Report – report presented in writing is below:

Southwind Leak – Repaired leak on Southwind Drive

Winterizing – Crew has been working on winterizing all pump station and reservoirs.

Rossman Pump – Parts finally arrived for a pump that is down at Rossman. Pulled pump, made repairs, and re-installed pump. We now have both pumps working again at Rossman.

Langley Line – Dan’s Leak Detection has checked the line. We have about 850 feet of line that currently has several small leaks with no customers tapped within that section. The entire line length is approximately 1900 feet with 8 customer taps. The line installed was only 20 gauge PVC that should be 80 gauge. We would want to increase the pipe gauge whether we just do one section, or the whole line.

 

Old Business

Mainline Re-alignment in Rock Quarry – topographical survey in process, and lawyer is reviewing our easement and rights. Operations Manger to call Western Rock to update on topo study and expectations.

Academy Property Certificates – Developer meeting moved to December

 

New Business

Leak Credits – Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted and passed.

Draft 2023 Budget – Deferred to next meeting

Rates – Deferred to next meeting

Capital Improvement Projects – Deferred to next meeting

 

 

Motion to adjourn by Linda Fountain. Seconded by Ted Leach. Voted and passed.

Meeting adjourned at 6:55pm

Board Meeting Minutes – October 27, 2022

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD October 27, 2022, at Gaston Fire Hall

Board Members Present: Don Wicks, Amber Morgan, Linda Fountain, David McAdams, Ted Leach, Lisa Dutz.

Board Members Absent: Megan Corvus, Tom Gunn

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:00pm by Don Wicks, Chair

Secretary’s Report – The minutes of the September, 2022 meeting were presented in writing. Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted and passed.

Treasurer’s Report – Presented in writing. Motion to approve by Linda Fountain., Seconded by Amber Morgan. Voted and passed.

Operation Manager’s Report – Business, Field and Water Loss Report presented in writing. Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted and passed.

Field Report – Report presented in writing is below:

Langley Leak – Repaired another leak on the Langley line

Moreno Drive Water Outage – Crew responded to water loss on Moreno drive (after hours). A leak on a customer’s line was pulling all the water from the customers above. Turned off the water to the customer with the leak and all other customers water was restored. Told customer with the leak, he could have his water turned back on when his leak was fixed.

PRV Box Install on Langley – Wooden box around PRV on Langley drive was deteriorating and was beyond repair. New box finally arrived and was installed.

New Service on Bald Peak – Inactive certificate on Bald Peak was made active and a new meter was installed, requiring a bore under the road.

Grounds Maintenance – Worked on making sure all reservoirs and pump stations received a final mowing and trimming before the rain sets in.

Tank Re-coating – Met with Veolia and gave tour of the three reservoirs that need interior re-coating.

 

Old Business

  • Mainline re-alignment in Rock Quarry – Topographical survey in process and lawyer is reviewing our easement and rights.
  • Academy Property Certificates – Working on setting up a meeting with L.A. Water’s Engineer and the Developer’s Engineer.
  • Bald Peak State Park – Water service request and potential future reservoir site – cost fo topo study is $32k – decision to hold off for now as there are more pressing issues that money can be used for.
  • City of Hillsboro price increase for 2023 – 4.5% rate increase starting Jan 1, 2023. Passing the rate increase on was discussed, but no decision was made at this time.
  • Financial Assistance for a customer – hardship

 

 

New Business

  • Shop/Office Building Foundation Issues – Cracking in foundation – getting assessments from foundation companies.
  • Budget Items – Discussed items to include in next year’s budget.
  • Retirement – Simple IRA vs 401k – Motion to move the simple IRA over to a 401k, by Dave McAdams. Seconded by Amber Morgan. Voted and passed.
  • Check Signers – 2 new check signers needed. Amber Morgan and Dave McAdams volunteered to be added as check signers, and Ken Aberle is to be removed.

 

Other Business

  • Tanks – Discussed meeting with Veolia regarding condition of our tanks. Operations Manager directed to arrange for inspections on all tanks with ROV inspectors on worst tanks.
  • Leak Credit – Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted and passed.
  • Pumps – Discussed quotes. Will proceed with HPS.

 

Motion to adjourn by Linda Fountain. Seconded by Dave McAdams. Voted and passed.

Meeting Adjourned at 8:15pm

 

 

Board Meeting Minutes – September 22, 2022

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD September 22, 2022 at L.A. Water Coop Office.

 Board Members Present:      Ken Aberle, Linda Fountain, David McAdams, Ted Leach, Lisa Dutz, Tom Gunn

Board Members Absent:       Megan Corvus, Don Wicks, Amber Morgan

Staff Present:       Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:07pm by Ken Aberle, Vice Chair

Secretary’s Report – The minutes of the August 2022 meeting were presented in writing.

Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted & Passed       

Treasurer’s Report – presented in writing. Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing. Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

 

Field Report – Report presented in writing is below:           

Langley Leak – Repaired 2 leaks on Langley line in an area that has already been repaired 5 times in the past few years.  Need to look at line replacement.

LaSalle Service Line Leak – Service line repair on LaSalle Rd for leaks on our side of the meter.

Goodin Creek Leak – Repaired leak on main line on Goodin Creek Rd.

LaSalle Mainline – Met with our engineer at the LaSalle leak location and reviewed pictures.  He asked us to pothole along the mainline on LaSalle from the start of gravel up to where the leak was suspected. Discovered our line is off from our maps and suspected leak by about 10 feet.  We have scheduled leak detection to come out and check the line to be sure, but it is looking like that leak area may be an old culvert and/or a spring and not our mainline.

Parmele Leak – Repaired a mainline leak on Parmele Road.

Spring Hill Field Fire – our fire hydrant on the Spring Hill line prior to Withycombe was used to fill tankers to fight this fire.  Nick stayed onsite to monitor our incoming pressure at the pumphouse to prevent pump damage.  A total of about 12K gallons was used during the fire.

PGE Power Outage – Sites started losing power on Friday (9/9) late morning and continued to shut down sites throughout the day.  Some stations power came back up by Saturday afternoon, with most not coming back online till Sunday (9/11) afternoon.  Bald Peak and upper portion of Albertson did not lose power.  With no pumps working at Withycombe, a handful of customers had very low pressure or no water and Cox Reservoir at the shop was unable to fill as it is gravity fed from the bottom of Albertson.  Gibson was also down so there was no route for water to pump up to Rossman.  All tanks were low and a few critically low by the time power was restored to all pump stations, but we did not run out of water in any tanks. By Tuesday most tanks had recovered and were back to normal.

 

Old Business

  1. Mainline Re-alignment in Rock Quarry – Update – have lawyer review easement and advise
  2. Service Line on Spring Hill – Update

 

New Business

Leak Credits – Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Financial Assistance for a Customer – research hardship account parameters

City of Hillsboro price increase for 2023 – .08 per 100 CF = .0001 per gallon – review last few years rate increases and determine $ amount we have lost by not passing increases on to coop members.

Water Usage Comparison – May to August

Academy Property Certificates – meeting with developer and Gaston Fire

Langley Road Water Line – failing

Bald Peak State Park  Water service request – Have topography done by Engineering firm to determine if tank site at park would be beneficial to us.

 

Other Business

– none –

Motion to adjourn by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Meeting Adjourned at 7:37pm