Board Meeting Minutes – April 22, 2021

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD April 22, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Amber Morgan, Ken Aberle, Tom Gunn, David McAdams, Megan Corvus

Board Members Absent: Malcolm Moreno, Don Wicks, Lisa Dutz

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:01pm by Ken Aberle, Vice President

Secretary’s Report – The minutes of the March 2021 meetings were presented in writing.

Motion to approve by Amber Morgan. Seconded by Dave McAdams. Voted & Passed

Treasurer’s Report – Presented in writing.

Discussion on additional reports to be added for next meeting. Also, for journal entry to be completed on the Gaston Bridge project once we have final bill from Washington County.

Motion to approve Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Field Report – Report presented in writing is below:

New Service Taps: Installed new service connection on Springhill, this tap required boring under Springhill Road. Also, tapped a new service on Bald Peak. Both Inactive Certificates being made active.

Laurelwood Leak: The area has several water lines and valves, as well as power lines and fiber, all intersecting and crossing each other. Hired a vac truck to pot-hole to help pinpoint the lines in the area to prevent damage when digging. A service tap on our side was leaking and the 2 service lines tapped there were crossing each other and the main line in odd ways. Abandoned the old leaking lines and re-tapped 2 new lines to clean up the tangle of pipes and stop leak. Due to location of pipe in customers yard, landscape repair was required.

Parmele Leak: Repaired main line break. Road Repair required.

Gaston Road Leak: Repaired main line break on a section of the line that was not affected by the bridge project, but due to the project, the leak was discovered.

Phillips Road Leak: Leak on mainline where 2 taps for an inlet and outlet for an underground tank were tapped into the line. The tank, if it is even there, is not in use so that section of line was replaced and taps to possible tank disconnected and left abandoned. Landscape repair required.

Phillips Road: When the crew was working the Phillips road leak, it was discovered that an old leak that was repaired a few years ago by a previous employee further up the road had not been properly finished. While they had the equipment on Phillips, they filled the old hole and did proper landscape repairs.

Rossman PRV & Valves: Near the Rossman Tank we have a PRV and 2 valves all next to each other and at the base of a tree. The PRV and Valves need maintenance. With all those connections and so close to the tank, an accidental breakage while trying to dig would cause problems. Decided to hire a vac truck to safely clean the area out so we can see all lines. Once exposed we will evaluate extent of work to be done.

Landscape Maintenance & Ice Storm Clean-up: With nicer weather, the landscape maintenance at all the reservoirs, pump stations and shop areas has also been consuming a larger chunk of the crews’ time. We also had downed branches and debris around some reservoirs from the ice storm which they have been cleaning up.

Old Business

  1. 1998 Utility Trailer was sold for $1200.

New Business

  1. Customer Water Usage Limits – Discussion on customer going over usage limits. More data requested by board.

Other Business

Motion to adjorn by Tom Gunn. Seconded by Dave McAdams. Voted & Passed.

Meeting Adjourned at 6:53pm

Board Meeting Minutes – March 25, 2021

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD March 25, 2021 VIA ZOOM ONLINE.

Board Members Present: Don Wicks, Linda Fountain, Amber Morgan, Ken Aberle, Lisa Dutz, Tom Gunn, David McAdams, Megan Corvus

Board Members Absent: Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:05pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the February 2021 meetings were presented in writing.

Motion to approve by Ken Aberle. Seconded by Tom Gunn. Voted & Passed

Treasurer’s Report – Presented in writing.

Motion to approve by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Ken Aberle. Seconded by Amber Morgan. Voted & Passed

Field Report – Report presented in writing is below:

New Service Taps: Installed a new service connection on Melott and moved a service connection on Springhill.

Laurelwood/Parmele Leak: Repaired a leak near meters and valves on Laurelwood but did not seem to solve the problem. The area has several water lines and valves, as well as power lines and fiber, all intersecting and crossing each other. Currently working on a quote to have the area pot-hole vacuumed to help pinpoint the lines in the area to prevent damage when digging.

Roe Barn: Re-installed Pump Bypass.

Jordan Vault Drainage: Installed drainage line on Jordan Altitude Valves Vault to prevent water build-up inside the vault.

Flagger Training: Had a flagging class at the office to update certifications and certify employees that did not have flagger certification. Three employees now hold flagger certification.

Parking and Entrance Area to Shop/Office: Obtained free fill dirt from Yamhill County to fill and level parking lot/work areas around the shop and office. Spread gravel and extended parking for equipment, employees and customers.

Old Business

  1. Employee Tuition Reimbursement Policy – two separate documents presented. Tuition

Reimbursement Policy and Training and Development Policy.

Motion to approve both policies by Tom Gunn. Seconded by Amber Morgan. Voted & Passed

New Business

  1. Leak Credits

Motion to approve by Tom Gunn. Seconded by Ken Aberle. Voted and Passed

  1. Bald Peak Tank Pump Station Capital Improvement Project – job requires tree and stump removal around the reservoir. Due to budgeting, recommended we work on trees and ground prep in this year’s budget and look at budgeting remainder of the project in 2022. Motion to approve tree removal by Ken Aberle. Seconded by Linda Fountain. Voted and Passed
  1. Voting Results & Board Position Elections – Don Wicks and Lisa Dutz re-elected. Megan Corvus elected for 3 year position. David McAdams elected for 1 year position.

President & Chair – Don Wicks

Motion to approve by Ken Aberle. Seconded by Tom Gunn. Voted & Passed

Vice President – Ken Aberle

Motion to approve by Don Wicks. Seconded by Tom Gunn. Voted & Passed

Secretary – Linda Fountain

Motion to approve by Don Wicks. Seconded by Tom Gunn. Voted & Passed

Treasurer – Amber Morgan

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Other Business

  1. Check signers – Asked for volunteers to be added as a check signer to replace departing board members Mike Steffl and Mark Franzen. Laurie to contact bank to have them removed and Ken Aberle has volunteered to be added as a signer, leaving 3 signers: Linda Fountain, Tom Gunn and Ken Aberle.

Motion to adjorn by Linda Fountain. Seconded by Ken Aberle. Voted & Passed.

Meeting Adjourned at 6:31pm

Board Meeting Minutes – February 25, 2021

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD February 25, 2021 VIA ZOOM ONLINE.

Board Members Present: Don Wicks, Linda Fountain, Mike Steffl, Amber Morgan, Ken Aberle, Lisa Dutz, Tom Gunn

Board Members Absent: Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:03pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the Jan. 2021 meetings were presented in writing.
Motion to approve by Ken Aberle. Seconded by Mike Steffl. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan. Seconded by Ken Aberle. Voted & Passed

Field Report – Report presented in writing is below:

Gaston Bridge Project:
Final connection of our lines are complete and our portion of the job will be complete as soon the brackets holding the pipe on the bridge are replaced. Kyle and Denny were not satisfied with the way the pipe was attached to the bridge and contractor agreed. Denny, the Contractor, and Washington County met with the bracket manufacturer and a new design was agreed to and the brackets are being made and will be replaced by contactor when replacement brackets are received.

Gibson & Lambert Pump Houses:
Brightside has completed all repairs to the blown drives from last power outage and has the isolation transformer installed. Claims have been submitted to PGE for all work involved and is being reviewed and processed.

Altitude Valves & PRV’s:
CG Systems spent the day with Kyle and repaired both altitude valves at Jordan as well as reviewed proper maintenance. The altitude valve box did not have a daylight drain and would occasionally fill with rain or ground water, increasing corrosion. Kyle and Mason will be trenching a drain line so water will no longer accumulate in the box. They also rebuilt a Cla-Valve PRV and it was in bad shape, so Kyle learned how to replace most all the interior parts and what parts we need to keep on hand besides the basic rebuild kit.

Snow and Ice Storm:
Electricity was out for 3 days to all pump houses on Albertson and Bald Peak. All customers being fed off Cook, Muddy Gulch, Gammon, Roe Barn, Astleford, Rossman and Bald Peak were reliant on water in the tanks. Due to a large portion of those customers not having power, water usage was low and we managed to survive. When power was restored we were at critical level on most tanks.

OLD BUSINESS

1. Employee Tuition Reimbursement Policy – Changes requested.

NEW BUSINESS

1. New Service Request
Motion to approve by Tom Gunn. Seconded by Ken Aberle. Voted and Passed

2. Bald Peak Tank Pump Station Capital Improvement Project
discussed the possibility of doing this job this year. Directed to gather info and quotes and bring back to the board.

3. Annual Meeting
Discussed options for meeting with Covid restrictions.
Motion to cancel meeting due to Covid restrictions by Tom Gunn. Seconded by Linda Fountain. Voted and Passed

OTHER BUSINESS

1. Leak Credit: Customer letter to Board regarding a leak credit.
Motion to deny based on the fact that the leak did not fall within the leak credit guidelines by Tom Gunn. Seconded by Amber Morgan. Voted and Passed.

 

Motion to Adjourn by Tom Gunn. Seconded by Mike Steffl. Voted and Passed
Meeting Adjourned at 7:09pm

Board Meeting Minutes – January 28, 2021

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD January 28, 2021 VIA ZOOM ONLINE.

Board Members Present: Don Wicks, Linda Fountain, Mike Steffl, Amber Morgan, Ken Aberle, Lisa Dutz

Board Members Absent: Tom Gunn, Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:03pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the Dec. 2020 meetings were presented in writing.
Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Report – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan. Seconded by Ken Aberle. Voted & Passed
Motion to offer a homeowner the option to return his certificate to the coop in exchange for his balance due by Ken Aberle. Seconded by Amber Morgan. Voted & Passed

Field Report – Report presented in writing is below:

Gaston Bridge Project: Running behind schedule, new finish date is now Feb. 24th. Much of our line work was completed within the last week. During installation of the new line, an unmarked line was hit which caused water loss to several customer for several hours while it was repaired. The line was not our maps. All meters that needed swapped to the new line were connected and temp is being removed. The final connection that completes our loop system has to wait for water to recede. As long as we do not have any major issues arise, it should not affect anything.

Gibson Pump House: PGE had another power surge with blew the drives at both Gibson and Lambert. Brightside has been helping get this repaired and the isolation transformer up and running to protect our equipment at Gibson. We did get a trouble ticket from PGE on the last incident which will allow us to claim for all the damage and replacement of equipment.

Hartley Road Leak: A leak was reported on Hartley on a Saturday. Mason found the leak and was able to cover and secure the site to prevent any overspray into the road. Since our equipment was out of service (illegal to drive) and only one customer was out of water (a customer that has been told numerous times she needs a booster pump and if she had one would not have been out of water) we chose to wait until Monday to hire Schmidt Excavating to come out and help Mason fix the leak. This allowed me time on Sunday to notify the 90 customers that would be out of water while the leak was fixed.

New Meter Installed & Hydrant Removed: An inactive certificate on Bald Peak was made active and a new meter was installed by the crew. At the same time the hydrant that was next to the new meter connection was removed as it was one that was slated to come out.

Weather Related Power Outage: The rainstorm and flooding caused area wide power outages. Fortunately, PGE was able to restore power before any tanks reached critical level and no customers lost water.

Vehicle Issues: We had vehicle weight issues. We have corrected all license plate issues and hauling capacity issues. A new trailer was purchased for hauling the excavator as our other trailer was insufficient. We should be able to sell the older trailer for close to what we paid for it. We have also applied for and were issued a USDOT #, which we found out we are required to possess.

New Business

1. Leak Credits
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

2. Cla-Val Altitude Valves and PRV’s – The Altitude Valves at Jordan Reservoir need re-built. One valve has been out-of-service for some time and the other is now leaking and in need of repair. Our PRV’s have also been neglected. They should be serviced and interior parts replaced every 5 to years to maintain their lifespan. We received a quote to have both Altitude Valves repaired and for the tech to also replace the insides on our oldest PRV and show Kyle how to do it, so he can do the rest of the PRV’s that need serviced. Total cost is $9,310.00.

3. Commercial Use Certificates – Customer requesting up to 45K per month usage for agriculture. – request customer to submit for additional certificates and present at next meeting with full review by Water Tech.

4. New Line Request – A resident on SW Sandstrom has inquired about connecting into L.A. Water. Our mainline from Hillsboro runs past their road. He understands the residents would need to pay for any improvement to our system to connect them. A quick question to Denny (our engineer) to find out if we can even connect to that line, was yes but they would need to install a pump house and reservoir with the line. Do we want to allow this? – decision made to look at options.

Other Business

Trailer Surplus – Currently own 3 trailers which is more than we need, permission given to sell the oldest trailer.

Tuition Reimbursement – Bring a contractual agreement for review to next meeting addressing the reimbursement of tuition for employees if classes they are taking are job related and benefit the Coop.
Motion to Adjourn by Linda Fountain. Seconded by Ken Aberle. Voted and Passed
Meeting Adjourned at 7:07pm

Board Meeting Minutes – December 17, 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD December 17, 2020 VIA ZOOM ONLINE.

Board Members Present: Don Wicks, Linda Fountain, Mike Steffl, Amber Morgan, Tom Gunn

Board Members Absent: Lisa Dutz, Ken Aberle, Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:10pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the Nov. 2020 meetings were presented in writing.
Motion to approve by Amber Morgan. Seconded by Tom Gunn. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:

  • Hydrants: Removed 2 of the inadequate hydrants.
  • Gaston Bridge Project: Running behind schedule, new finish date is now January 15th. Over the next few weeks is when most of the water line work will be done.
  • Gibson Pump House: Pad installed for Isolation Transformer which will be arriving any day. Brightside Electrical will be connecting transformer and then installing new drive.
  • Muddy Gulch: Has been in constant alarm for the past year and not addressed as it was not affecting water supply. Previous operation manager had just disconnected the alarm light to prevent call outs. Kyle and Jerry have been working on figuring out the problem. Kyle downloaded the program and Jerry cannot see an issue. Ordered a new computer interface that will record everything in real time which should allow them to see what is triggering the problem alarm. We have these already in a few pump-houses, but not at Muddy Gulch.
  • Bridgefarmer Pump House: Olsen Tank and Bridgefarmer pump house were not communicating correct levels. We had to manually turn pumps on and off for a few days while troubleshooting and even though we replaced the transducer recently that sends the tank level signals between the tank and pump house, it apparently got too cold and malfunctioned. We had a spare transducer in stock and it fixed the problem. The crew is now re-checking that all transducers are properly insulated on all tanks.
  • Winter Projects: When weather is bad the crew will be completing the office side of the shop area. Ceiling insulation was not covered with plywood and is falling. They will be replacing all damaged insulation and finishing off interior roof and walls with plywood. They will also be cleaning and reorganizing the upstairs storage area.

 

NEW BUSINESS

  • Leak Credits – Submitted in writing
    Motion to approve by Tom Gunn. Seconded by Amber Morgan. Voted & Passed
  • Gaston Line Disconnection and Blow-off Installation – discussed if the previous desire to disconnect from Gaston is still an option as we need to add a blow off on that line for the completion of the Gaston Bridge Project. With the change in staff at L A Water and Gaston, contact the new water operator at Gaston and assess whether we can improve the working relationship between Gaston and LA Water, before deciding to disconnect.
  • 2021 Budget – presented a recommended 2021 Budget for board review.
    Motion to adjust Gaston Bridge line item and approve by Tom Gunn.
    Seconded by Amber Morgan. Voted & Passed.

 

Other Business

  • Water System Survey Report came back from the October Inspection. Only deficiency was state filing of the CCR’s for 2018 and 2019. Operations Manager confirmed 2019 was filed, but was submitted late and will check on status of 2018 and correct issue.
  • Discussion on Annual Meeting and how to handle due to Covid. Looking at options. Also discussed ways to lower mailing and packet production costs.
  • Customer had questions on swapping a certificate from one lot to another, reviewed policy.

 

Motion to Adjourn by Tom Gunn. Seconded by Mike Steffl. Voted and Passed
Meeting Adjourned at 6:51pm

Board Meeting Minutes – November 19, 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD November 19, 2020 VIA ZOOM ONLINE.

Board Members Present: Don Wicks, Linda Fountain, Ken Aberle, Lisa Dutz, Mike Steffl, Amber Morgan

Board Members Absent: Tom Gunn, Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:29pm by Don Wicks, Chairman

Secretary’s Report: The minutes of the Sept. and Oct. 2020 meetings were presented in writing.
Motion to approve by Amber Morgan. Seconded by Ken Aberle. Voted & Passed

Treasurer’s Report: Presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Report: Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan. Seconded by Ken Aberle. Voted & Passed

Field Report: Report presented in writing is below:

Leaks Repaired: Hartley Road, Flett Rd, Hardebeck Rd, Gibson Field, and Gibson Road.

Gaston Bridge Project: Leak on water line that only services one property. That section was scheduled to be discontinued and re-connected to the newly installed line at a completely different location at the end of the project. Property owner agreed to be without water at that warehouse location so line could be discontinued during project. Provided on-site coverage at bridge over a two-day period while large support columns were being driven into the ground which was a high risk to our lines due to the vibrations. Went well with no problems.

Power Washed Reservoirs: Power washed both reservoirs at Rossman.

OHA Water Survey: Re-scheduled to Oct 22nd by Inspector due to a conflict. The crew spent several days performing maintenance and internal inspections on reservoirs, pump stations and grounds in preparation for the inspection. Went well and are awaiting results.

Gibson Pump House: Drive continues to burn up, working with Brightside, Jerry Nethkin and PGE to determine cause. Per Jerry’s recommendation, we have ordered and will be installing a transformer which should solve any future problems.

Astleford Pump House: One pump was damaged during power outage. Not repairable and had to be replaced. Kyle and Mason installed and re-plumbed.

Pitt Road Leak: Leak concerns from puddling water, guys dug where they through the leak was and could not locate a leak. Hired Dan’s leak detection and no leak found. Will continue to monitor.

Moreno/Poppy Drive Leak: Main line break found late on Sunday afternoon on 11/15. Prepped area, but not safe to work on in the dark. Had to shut down line overnight and started repair on Monday morning. Called the customers affected and gave them time to collect water before shut-off. Large tree roots had wrapped the line is several areas and the line had to be re-routed around the roots. Current homeowner had not planted the trees, but is going to have the remaining large trees removed to prevent future issues.

Old Business

1. Oregon Health Authority Water System Survey: Inspection done on 10/22, seemed to go well, have not received the final inspection report.

2. Update on electrical connections at pump house for generator: Cost prohibitive, more economical to rent as needed.

New Business

1. Leak Credits: Submitted in writing
Motion to approve by Linda Fountain. Seconded by Ken Aberle. Voted & Passed

2. New Certificate Request: Gibson Rd.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

3. New Certificate Forms: no change to any wording on the certificates. Instead of ordering preprinted certificates, we will be printing them ourselves as needed.

4. 2021 Budget: presented a recommended 2021 Budget for board review. Board to email questions and responses. Scheduled to vote to approve at the December meeting.

Motion to Adjourn by Mike Steffl. Seconded by Ken Aberle. Voted and Passed

Meeting Adjourned at 7:13pm

Executive Session Held

Board Meeting Minutes – October 22, 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE October 22, 2020

 

This meeting was cancelled due to lack of a quorum.

Board Meeting Minutes – September 24, 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD September 24, 2020 VIA ZOOM ONLINE.

 

Board Members Present: Linda Fountain, Mark Franzen, Ken Aberle, Lisa Dutz, Mike Steffl, Amber Morgan

Board Members Absent: Don Wicks, Tom Gunn, Malcolm Moreno

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:18pm by Ken Aberle, Vice Chairman

Secretary’s Report – The minutes of the August 2020 meeting were presented in writing.
Motion to approve by Mark Franzen. Seconded by Amber Morgan.
Voted & Passed

Treasurer’s Report – Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Mike Steffl.
Voted & Passed

Business Report – Report presented in writing.
Motion to approve by Amber Morgan. Seconded by Linda Fountain.
Voted & Passed

Water Loss Report – Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan.
Voted & Passed

Field Report – Report presented in writing and below.

Hagg Lake Power Outage: The Hagg Lake fire caused a power outage that affected our Withycombe pump station. The Withycombe pump is the bottom rung of the ladder for pumping water up the line and keeping the Reservoirs full as well as keeping pressure on the valley floor. As a result of the power outage we had lower pressure for 2 days all over the system and a few customers eventually had no water if their meters are lower than their house and they do not have a booster pump on their system. We rented a generator and were getting it hooked up when the power was restored. Most reservoirs were pretty low when we were finally able to get things restored. We kept the generator through the weekend to ensure we would be good if power was lost again due to the fires as generator rentals were sparse.

New Service Tap on Elsinore: Tapped new service tap on Elsinore.

Smoke and Air Quality Issues: Due to the poor air quality, the crew spent more time inside on equipment maintenance, inventory checks, and cleaning and organizing the vehicles, shop and equipment.

Call out for water shooting into Hwy 47 – Old meter tap in corner of field was run over and damaged. Redirected water from roadway and next morning disconnected service line and removed old meter.

Motion to approve by Linda Fountain. Seconded by Amber Morgan.
Voted & Passed

 

Old Business

1. Easements and service taps on Bald Peak – In progress

2. New office hours – Updated board

New Business

1. Leak Credits – Submitted in writing
Motion to approve by Linda Fountain. Seconded by Mark Franzen. Voted & Passed

2. Oregon Health Authority Water System Survey – Scheduled for Oct. 7th.

 

Other Business

1. Generator – Informed board we have requested quotes to upgrade essential pump houses for quick generator connecting in case of future long-term outages. Asked that I also look at the cost of purchasing a generator.

Motion to Adjourn by Linda Fountain. Seconded by Mike Steffl.
Voted and Passed

Meeting Adjourned at 6:48pm

Board Meeting Minutes – August 27, 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD August 27, 2020 VIA ZOOM ONLINE.

 

Board Members Present: Don Wicks, Linda Fountain, Mark Franzen, Ken Aberle, Lisa Dutz, Tom Gunn

Board Members Absent: Malcolm Moreno, Amber Morgan, Michael Steffl

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:37pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the July 2020 meeting were presented in writing.
Motion to approve by Tom Gunn. Seconded by Ken Aberle.
Voted & Passed

Treasurer’s Report – Report presented in writing.
Motion to approve by Mark Franzen. Seconded by Tom Gunn.
Voted & Passed

Business Report – Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Tom Gunn.
Voted & Passed

Field Report – Report presented in writing.
Motion to approve by Mark Franzen. Seconded by Tom Gunn. Voted & Passed

Water Loss Report – Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Ken Aberle.
Voted & Passed

Gaston Bridge Project – Pre-construction and Utility meetings were held this month and work has started. Expect the temporary line to be installed early September.

Bald Peak Reservoir – Emergency Callout for low pressure and water loss. The reservoir was low and Kyle spent hours looking for a leak with no luck. With help from Jerry Nethkin it was determined our transducer in the reservoir may be not working. The transducer tells the pumps when to turn on to keep the level up in the tank. Turned on the pumps and left them running all night to keep reservoir full. By morning, a leak had shown up across from Bald Peak park. Leak repaired but did not solve the problem, so parts were ordered to replace the transducer and Kyle and Mason took turns monitoring pumps and reservoir levels through the weekend until we could install the new part the following week, which solved the problem. Ordered back-up transducers for the other reservoirs to have on hand.

Leak on Bald Peak – Mainline leak, caused by a tree root when trees were removed by a contractor working across from the State Park. Contractor used his equipment to assist in repair, so we did not have to mobilize our equipment. Our locates were off.

Albertson Road Leak – Line leak on Albertson Road repaired by Schmidt Contracting. We had mobilized Schmidt to help with what looked to be a large leak on main line near Fire Department because it was test day for Kyle. Leak turned out to be Gaston’s line, not ours. Since we had already mobilized Schmidt, we rediverted them to repair the Albertson Road leak we had been unable to get to due to the Bald Peak issue.

Wisby – Line leak on Wisby repaired.

Bald Peak & Sunrise Peaks 2” Meter – replaced 2” meter on bald peak line that was scheduled to be replaced.

Southwind Drive – Line leak on Southwind Drive repaired.

Springhill Road – Line leak repaired on Springhill across from Gibson Rd.

Parmele – Line leak on Parmele repaired.

Lambert Pump – New pump to replace the blown out pump from June arrived and was installed by Kyle with the assistance of Ferguson & Brightside electrical.

Bald Peak PRV – Parts were replaced on the 6” PRV that failed in July. This week the new box will be placed around the PRV like it should have been when originally installed and we have flaggers hired for traffic control.

Motion to approve by Mark Franzen. Seconded by Tom Gunn.
Voted & Passed

 

New Business

1. Leak Credits – Submitted in writing
Motion to approve by Ken Aberle. Seconded by Mark Franzen.
Voted & Passed

2. New Certificate Request – Elsinore Lane
Motion to approve by Linda Fountain. Seconded by Tom Gunn.
Voted & Passed

3. Lambert Lane – Discussion regarding 2 properties that have applied for service and been denied due to no storage capacity available on Jordan Reservoir.
No Motion

4. Easements and Service Taps on Bald Peak – discussion regarding service taps on Bald Peak for some inactive certificates becoming active. Customer willing to work with us and give us easements for our lines on those properties. Operations Manager will proceed securing details and bringing back to the Board for consideration.
No Motion

5. Office Hours – Operations Manager requested changing office hours to 7:30 to 4:00 with no closure for lunch. Change allows for all staff to arrive and depart at same time. The change will improve the efficiency of operations, eliminate the hourlong mid-day closure, and improves safety for staff.
Motion to approve with the Operations Manager reporting back next month if there are any negative effects of the change by Ken Aberle. Seconded by Linda Fountain.
Voted & Passed

Motion to Adjourn by Mark Franzen. Seconded by Ken Aberle.
Voted and Passed
Meeting Adjourned at 7:16pm

Board Meeting Minutes – July 23. 2020

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD July 23, 2020 VIA ZOOM ONLINE.

 

Board Members Present:   Don Wicks, Linda Fountain, Mark Franzen, Ken Aberle, Michael Steffl, Amber Morgan

Board Members Absent:   Malcolm Moreno, Tom Gunn, Lisa Dutz

Staff Present:   Laurie Lago

Members Present:   None

This meeting of the LA Water Cooperative was called to order at 6:03pm by Don Wicks, Chairman

Secretary’s Report – The minutes of the June 2020 meeting were presented in writing.
Motion to approve by Ken Aberle. Seconded by Amber Morgan.
Voted & Passed

Treasurer’s Report – Report presented in writing.
Motion to approve by Linda Fountain. Seconded by Ken Aberle. Voted & Passed

Business Report – Report presented in writing.
Motion to approve by Amber Morgan. Seconded by Mark Franzen. Voted & Passed

 

Field Report – Report presented in writing.

Gaston Bridge Project – The project went out to bid and the construction company selected was Legacy Contracting Inc. They were the lowest responsible bidder at $1,893,744.35. They also are the company that completed the USFW bridge project right next to the Gaston Bridge. Our original engineers estimate for the waterline work, not including mobilization and project management costs, was $184,115.00. Bid came back at $165,761.00. Project is expected to start August 15th.

Bald Peak Main Line Repair (after hours) – Customer drove a piece of rebar into our line resulting in a call-out on a Friday night. Only 4 customers were affected by shut-off of that section, so water was shut-off for the remainder of the night and the crew came in early Saturday morning and ended up having to replace a 10ft section of line because the rebar caused the line to splinter horizontally. Person who damaged line is not a customer and has been billed for the damage.

PRV Fail on Bald Peak (after hours) – Called out for high pressures on bald peak. The 6” PRV had failed. Diverted water through the 2” bypass PRV and pressures stabilized. Parts to repair the 6” PRV on the way.

Leak on Bald Peak – The high pressure from the PRV fail caused a leak further down the line which required replacement of a 5ft section of 6” pipe.

Fire Hydrants Testing and Evaluation – Crew did pressure tests, gallon per minute testing, and use ability evaluation on all remaining fire hydrants. Attached report included for discussion.

Motion to approve by Amber Morgan. Seconded by Mark Franzen. Voted & Passed

New Business

1. Leak Credits – Submitted in writing
Motion to approve by Linda Fountain. Seconded by Mike Steffl. Voted & Passed

2. Request to transfer a certificate from one lot to another – Customer owns 5 lots, four with certificates, asking to transfer one certificate from one lot to another.
Motion to approve by Ken Aberle. Seconded by Amber Morgan. Voted & Passed

3. Fire Hydrant Use Report – Reviewed report showing GPM & PSI and discussed affect on system.
Motion to put signage next to any hydrant that has enough PSI & GPM to fill a tanker and remove any hydrant that can not support the filling of a tanker without adverse effects to our system made by Ken Aberle. Seconded by Linda Fountain. Voted & Passed

Other Business

1. Staff member requested selling the older flatbed trailers, decision made to keep as backup.

2. Customer’s husband passed away and she no longer wants the inactive water certificate. They received the certificate in lieu of easement, so no cost to the Co-op. Customer to submit letter releasing interest in the certificate for file.

Motion to Adjourn by Mark Franzen. Seconded by Linda Fountain. Voted and Passed
Meeting Adjourned at 7:20pm