MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD February 28, 2022 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, David McAdams, Megan Corvus, Don, Wicks, Lisa Dutz, Amber Morgan

Board Members Absent: Malcolm Moreno, Ken Aberle, Tom Gunn

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:13pm by Don Wicks, Chair

New Business

1. New Certificate Request

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed

2. Customer addressed Board regarding previous decision

Board heard comments, previous decision upheld.

Motion to adjourn by Dave McAdams. Seconded by Amber Morgan. Voted & Passed

Meeting Adjourned at 6:53pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD January 27, 2022 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Ken Aberle, David McAdams, Tom Gunn, Megan Corvus, Don, Wicks, Lisa Dutz, Amber Morgan

Board Members Absent: Malcolm Moreno,

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:06pm by Ken Aberle, Vice Chair

Secretary’s Report – The minutes of the Nov. & Dec. 2021 meetings were presented in writing.

Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted & Passed

Treasurer’s Report – Nov. & Dec. presented in writing.

Motion to push to approve by Tom Gunn. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Amber Morgan. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:

November

Muddy Gulch Leak – leak on line just below Muddy Gulch tank was repaired.

Withycombe Pumps – re-installed pump that was leaking and pulled pump that was making noise. Turbine inside is in very bad shape. New part will take 4 to 6 weeks so we are operating with 2 pumps at Withycombe. Third pump is just as old as the current one that is being repaired, we will pull it and have it checked when we re-install the current one being repaired.

Bridgefarmer PRV – Finally received parts for failed PRV at Bridgefarmer and repair was completed.

Pump House Winterization – Crew has been working on winterizing all pump houses and Reservoir transducers to prevent freezing issues.

December

We have been low on staff this month due to sickness, so crew has just been doing regular maintenance, handling call-outs, doing inventory, cleaning and organizing in and around shop area.

Old Business

1. Customer water usage limits and rate information – On Hold

2. Mainline Re-alignment in Rock Quarry – In Process

3. Service Line – abandon and move – Lawyer working on response

New Business

1. Customer wanting to address the board regarding their meter and bill.

Board heard comments and deliberated, letter mailed to customer with response.

2. Leak Credit

Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

3. Customer requesting to sell back 2 inactive certificates.

Motion to approve by Dave McAdams. Seconded by Amber Morgan. Voted & Passed

4. Draft Budget for Review

Motion to approve with adjustment made to Operations Manager salary by Don Wicks. Seconded by Amber Morgan. Voted & Passed

5. Capital Improvement Projects for 2022 – Staff to do small projects that they can complete

themselves. Due to supply issues and soaring costs, holding off on large improvements,

to re-visit next budget year.

6. Motions to update Policy Manual

8.2 A 4. Mail a monthly newsletter to each member. Information in the newsletter will vary but will usually include information that has been requested by our members, such as the daily chlorine residual report, information on the most recent repairs, leaks, projects proposed or in progress, general information we believe will benefit our customers, notice of the next Board of Directors Meeting and the minutes of the last Board of Directors Meeting.

Motion to remove this section from the policy Manual.

2.5 C. MINUTES The Minutes shall be available to the Members at the Co-op Business Office. Motion 5-9-96

A condensed version of the Minutes of the following:

1. Regular Monthly Board Meetings (Bylaws 3.3)

2. All “Special Meetings” (Bylaws 3.4), and

3. All “Telephone Conference Meetings” (Bylaws 3.5)

Shall be a part of the L. A. Water Cooperative Newsletter received with the Members’ monthly bills. Condensed minutes are to include, but not be limited to, Board Members present, subjects discussed, motions and all actions taken.

Motion to remove the line “Shall be a part of the L. A. Water Cooperative Newsletter received with the Members’ monthly bills.” And add: “Shall be posted to the LA Water website.”

Motion to Approve the above two changes by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

7. Annual Meeting – No in person due to covid conditions. Informational packet to be sent

out in lieu of meeting.

8. IRA Matching

Motion to lower the 7% match voted in 2015 back down to the 3% currently matching by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Motion to adjourn by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Meeting Adjourned at 7:57pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD December 16, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Dave McAdams, Don Wicks, Amber Morgan

Board Members Absent: Malcolm Moreno, Ken Aberle, Tom Gunn, Megan Corvus, Lisa Dutz

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was canceled due to lack of Quorum.

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD November 24, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Ken Aberle, David McAdams, Tom Gunn, Megan Corvus

Board Members Absent: Malcolm Moreno, Don, Wicks, Lisa Dutz, Amber Morgan

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:13pm by Ken Aberle, Vice Chair

Secretary’s Report – The minutes of the October 2021 meetings were presented in writing.

Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Treasurer’s Report – Presented in writing.

Motion to push to next meeting so research can be done to verify P&L Net Income and Balance Sheet Net Profit by Dave McAdams. Seconded by Tom Gunn. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Field Report – Report presented in writing is below:

Muddy Gulch Leak – leak on line just below Muddy Gulch tank was repaired.

Withycombe Pumps – re-installed pump that was leaking and pulled pump that was making noise. Turbine inside is in very bad shape. New part will take 4 to 6 weeks so we are operating with 2 pumps at Withycombe. Third pump is just as old as the current one that is being repaired, we will pull it and have it checked when we re-install the current one being repaired.

Bridgefarmer PRV – Finally received parts for failed PRV at Bridgefarmer and repair was completed.

Pump House Winterization – Crew has been working on winterizing all pump houses and Reservoir transducers to prevent freezing issues.

Old Business

1. Customer water usage limits and rate information – On Hold

2. Mainline Re-alignment in Rock Quarry – In Process

3. Service Line – abandon and move – draft response letter from laywer submitted for approval

Motion to send letter with typo and easement width changes by Dave McAdams. Seconded by Linda Fountain. Voted & Passed

New Business

1. Leak Credits

Motion to approve – Tom Gunn. Seconded by Dave McAdams. Voted & Passed

2. Meter re-location on Springhill Rd – previously discussed, customer would like letter of approval if conditions met, vote needed.

Motion to approve for a timeframe of 1 year from today, as long as all conditions outlined in email are met by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

3. Draft Budget for Review – pushed to December meeting
4. Capital Improvement Projects for 2022 – pushed to December meeting

Motion to adjourn by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Meeting Adjourned at 6:29pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD October 28, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, David McAdams, Amber Morgan, Tom Gunn, Lisa Dutz, Megan Corvus

Board Members Absent: Malcolm Moreno, Ken Aberle

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:09pm by Linda Fountain, Secretary

Secretary’s Report – The minutes of the September 2021 meetings were presented in writing.
Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan . Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:

Lasalle Pump House: Faulty check valve on a pump at LaSalle pumphouse was replaced.

Parmele Leak: A reported leak on our line going up Parmele Road was repaired.

Leak between Hartley & Laurelwood: Leak on hillside below Hartley on cross country line leading to Parmele was located and fixed. We had about 12 customers with no water or very low pressure from a Wednesday to Monday morning while we were trying to locate the problem. Dan’s Leak Detection was hired to help and was able to pinpoint the leak in the area we suspected it to be. Stratus was able to immediately assist with digging it up so we could fix it as soon as it was located Monday morning.

Gammon/Bald Peak Outage: Received calls on a Saturday morning of water outages and low pressure on south side of Bald Peak. After investigating, it was discovered PGE had a power outage a couple days prior which we were unaware of and our Gammon Pump Station was affected. It had blown our electrical panel. Brightside Electrical responded on Saturday and repaired the panel. Due to the pumps at Gammon being offline for a few days, both Gammon and Bald Peak tanks were very low. It took all night Saturday for both tanks to fill and get people back in water. On Monday morning we received more calls in the same area that they had no water or low pressure. After investigating it was discovered the air release valve at the high point of Bald Peak near the Bald Peak Tank was malfunctioning. The ARV was repaired and we flushed lines to help release any trapped air which restored pressure back to all customers.

Edna Lane Taps: Meters were installed for 2 new services on Edna Lane.

Withycombe Pump Station: PGE had to cut power to Withycombe to repair a power pole. We scheduled the power outage to be after 10pm to prevent water disruption and since we have 2 pumps that need repaired at Withycombe, Nick worked a night shift and removed one of the pumps that needed repairs while the power was cut. Pump has been taken to HPS for seals to be replaced. When we shut down to re-install the repaired pump we will again schedule a night shift to prevent water interruption and at the same time we will remove the second pump that needs the bearings replaced.

Laurelwood Road PRV: Repaired broken valve on PRV on Laurelwood Road.

Dixon Mill Leak: Completed ground repair work from the Dixon Mill Leak in August.

Old Business:

1. Customer water usage limits and rate information – bring back next month for voting.
2. Mainline Re-alignment in Rock Quarry – In Process
3. Service Line – abandon and move – Nov. 10th

New Business:

1. Leak Credits
Motion to approve – Linda Fountain . Seconded by Dave McAdams. Voted & Passed.

2. New Service Request – no vote – notify customer of requirements needing met prior to being able to consider approval.

3. Capital Improvement Projects 2022 – Discussion regarding Capital Improvement Projects and system concerns. Operations Manager to meet with Engineer to review which projects we should consider first that we are within our funding capability.

Other Business:

1. Board Meeting for November – Meeting moved to Wed. 11/24 due to Thanksgiving.
Motion to approve Linda Fountain. Seconded By Tom Gunn. Voted & Passed

2. Board Meetings for December – Meeting to be moved to Thursday 12/16 due to Christmas.
Motion to approve Amber Morgan. Seconded By Tom Gunn. Voted & Passed

Motion to adjourn by Tom Gunn. Seconded by Amber Morgan. Voted & Passed.
Meeting Adjourned at 7:09pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD September 28, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, David McAdams, Amber Morgan, Tom Gunn, Lisa Dutz, Ken Aberle

Board Members Absent: Malcolm Moreno, Megan Corvus

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:13pm by Ken Aberle, Vice Chair

Secretary’s Report – The minutes of the August 2021 meetings were presented in writing.
Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve subject to contact Jones and Roth to adjust accounting for Gaston Bridge Project by Dave McAdams. Seconded by Tom Gunn. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Linda Fountain. Seconded by Dave McAdams. Voted & Passed

Field Report – Report presented in writing is below:

Operations Manager has been doing daily rounds, locates, meter reads, data pulls and covering all on call hours for the past few weeks while we had no field staff. Other than the usual day to day issues, no major leaks or issues have arisen that required immediate repair.

New employee (Nick Barnett) started on 9/13 and has jumped on a few pump issues that were needing addressed and is getting familiar with our system.

Old Business

1. Customer water usage limits and rate information – bring back next month for voting.
2. Mainline Re-alignment in Rock Quarry – In Process
Motion to Approve and send after typo on page 2 is corrected by Dave McAdams. Seconded By Linda Fountain. Voted & Passed
3. Service Line – abandon and move – lawyer to send a deadline letter to customer.

New Business

1. Leak Credits
Motion to approve – Tom Gunn. Seconded by Don Wicks. Voted & Passed.

2. Messenger certificate – duplex with 2 certificates and 1 meter
Motion to approve return of certificate – Tom Gunn. Seconded by Don Wicks. Voted & Passed. Abstained: Ken Aberle
3. Jordan Reservoir Access Road – request to partner with us to build a new access road to Jordan reservoir that we now access through the neighboring nursery, also requested a water certificate on over capacity Jordan reservoir with possible exchange for reservoir site
Motion to deny by Tom Gunn. Seconded by Lisa Dutz. Yes vote: Linda Fountain, David McAdams, Tom Gunn, Lisa Dutz, Ken Aberle. No Vote: Don Wicks, Amber Morgan Absent: Malcolm Moreno & Megan Corvus. Voted & Passed.

Other Business
1. 990 Form – Motion to approve Tom Gunn. Seconded By Dave McAdams. Voted & Passed

Motion to adjourn by Don Wicks. Seconded by Ken Aberle. Voted & Passed.
Meeting Adjourned at 7:44pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD August 26, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, David McAdams, Amber Morgan, Megan Corvus, Tom Gunn

Board Members Absent: Malcolm Moreno, Lisa Dutz, Ken Aberle

Staff Present: Laurie Lago

This meeting of the LA Water Cooperative was called to order at 6:04pm by Don Wicks, Chair/President

Secretary’s Report – The minutes of the July 2021 meetings were presented in writing.
Motion to approve by Amber Morgan. Seconded by Tom Gunn. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Amber Morgan. Seconded by Linda Fountain. Voted & Passed

Field Report – Report presented in writing is below:

Withycombe Pump Station – One Pump is leaking at seals and one needs bearings replaced. We have scheduled repairs to be done by HPS.

LaSalle Pump Station – Check valve needs replaced – HPS managed to get it working for now but is scheduling replacement.

Cox Reservoir – transducer was having electrical issues which caused tank level to not transmit which in turn caused the whole ladder on Albertson to Rossman to go into alarm. Fix required an employee to be on site late into the evening to manually pump water up the Albertson side to get each tank to a level that would get customers through the night and early morning hours until we could get it fixed in the morning.

Dixon Mill Leak – on Wednesday (8/11) morning people woke up to no water on Dixon Mill. Mason walked the line and finally found the leak on the cross county line from LaSalle over to Dixon Mill. This line is in a hard to reach area surrounded by trees. We hired Stratus Corporation to assist and they could not get big equipment in there and the large amount of water caused a swampy situation which was causing the smaller equipment to get stuck. Due to the hard location and having to source the correct parts, water was not able to be restored until Thursday (8/12) in the late afternoon hours. Two customers at the top of Dixon Mill had only a trickle of water until Friday morning (8/13) due to the fact their properties require a pump to get enough pressure to service them and the pump was not working properly and HPS could not provide us service until Friday morning as they are short staffed as well.

Line Locate – Our 6” mainline that crosses the field off Laurelwood and Nelson Drive had to be verified as a house was being built very near where the maps said it is. When witching we were picking up way too many options and since we do not have tracer wire on most lines, we had to be certain where that line is located, so we hired Stratus to use their vac truck to get visual on that line to make sure our locates were accurate.

Flett Leak – 6” AC mainline on Flett Road cracked. Hired Stratus and flaggers to assist with the job. Customers were only out of water a short period and we were able to call customers affected prior to shut off.

Old Business

1.) 1” tap request – reviewed information

2.) Customer water usage limits and rate information – bring back next month for voting.

3.) Mainline Re-alignment in Rock Quarry – Demand letter reviewed.
Motion to Approve and send after typo on page 2 is corrected by Dave McAdams. Seconded By Linda Fountain. Voted & Passed

4.) Service Line – abandon and move – Customers lawyer and our lawyer in communication.

New Business

1.) Leak Credits
Motion to approve by Linda Fountain. Seconded by Amber Morgan. Voted & Passed.

Other Business

1.) Discussed current employee shortage and steps being taken to fill the openings. Offer has been made to a potential Field Manager.

Motion to adjourn by Don Wicks. Seconded by Linda Fountain. Voted & Passed.
Meeting Adjourned at 6:34pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD July 21, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, Lisa Dutz, David McAdams, Ken Aberle, Megan Corvus

Board Members Absent: Malcolm Moreno, Tom Gunn, Amber Morgan

Staff Present: Laurie Lago

Members Present: Terry Walters

This meeting of the LA Water Cooperative was called to order at 6:12pm by Ken Aberle, Vice President

Secretary’s Report – The minutes of the June 2021 meetings were presented in writing.
Motion to approve by Dave McAdams. Seconded by Linda Fountain. Voted & Passed

Treasurer’s Report – Presented in writing.
Motion to approve by Linda Fountain. Seconded by Lisa Dutz. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.
Motion to approve by Linda Fountain. Seconded by Lisa Dutz. Voted & Passed

Field Report – Report presented in writing is below:

Leaking PRV – PRV on Laurelwood road was leaking and was repaired.

Laurelwood Leak – leak found on SW Laurelwood road and repaired.

Poppy & LaSalle Pump Houses – The Poppy and LaSalle pump houses are not communicating. Mason and I have been manually turning pumps on in the mornings and shutting off at night to keep poppy tanks full but not overflowing. We have been troubleshooting for the past week. Will continue to work with Brightside Electrical, Jerry, and Zipley until we can figure it out.
Verbal update at meeting. It was the phone line and it has been fixed.

Old Business

1.) 1” tap request – pending motion to approve Option “C” proposal after reaching agreements regarding easements, meter disconnection and relocation costs and fire protection understanding.

2.) Customer water usage limits and rate information – bring back next month for voting.

3.) Mainline Re-alignment in Rock Quarry – Have lawyer prepare demand letter

4.) Jones & Roth Audit – Budget for Audit in 2022

5.) Cancellation of Certificate – Have letter re-worked by lawyer.

6.) Service Line – abandon and move – Motion to send letter

Motion to approve by Don Wicks. Seconded by Linda Fountain. Voted & Passed

New Business

1.) New Service Requests – Re-evaluate one request and bring back to next meeting.
Motion to approve one of the 2 requests submitted by Linda Fountain. Seconded by Don Wicks. Voted & Passed.

Motion to adjourn by Don Wicks. Seconded by Linda Fountain. Voted & Passed.
Meeting Adjourned at 7:53pm

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD June 24, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, Lisa Dutz, Tom Gunn, David McAdams, Ken Aberle, Megan Corvus, Amber Morgan

Board Members Absent: Malcolm Moreno

Staff Present: Laurie Lago

Members Present: Terry Walters

This meeting of the LA Water Cooperative was called to order at 6:05pm by Ken Aberle, Vice President

Secretary’s Report – The minutes of the May 2021 meetings were presented in writing.

Motion to approve by Tom Gunn. Seconded by Dave McAdams. Voted & Passed

Treasurer’s Report – Presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:

With only one water tech currently on staff, we are not tackling any projects. Daily rounds are done, as well as locates, service calls and meter reading.

Ground maintenance around reservoirs, pump stations and office area are being done. We are also focusing on equipment maintenance, pump house cleaning, as well as organizing and cleaning the shop area inside and out.

Old Business

1. Customer water usage limits – Re-work proposal with new criteria and bring back to next meeting.

2. Mainline Re-alignment in Rock Quarry – Waiting on Response from Quarry

3. Jones & Roth Audit – Will have info for July Meeting

New Business

1. Member to discuss 1” tap – Member to submit information to Board for review.
2. Chlorine Shortage – notice on website – Latest update from City of Hillsboro, crisis adverted for the next few months.
3. CCR Report being distributed to customer with billing statements
4. Water Service Request – highlighted info added – wording change requested.

Other Business

Revoke Customer Certificate – Moved, the L.A. Water Cooperative (the “Coop”) Water Use Certificate No. 0679 (the “Certificate”) currently on the books of the Coop as being owned by Barney G. Ward and Theo W. Ward (the “Wards”) providing Coop water service to real property described as Washington County, Oregon Tax Lot  2S 3W 4C 1800 and having a street address of13770 SW Parmele Road, Gaston, Oregon 97119 (the “Property”) shall be cancelled, membership of the Wards in the Coop shall be terminated and any water service to the Property  shall be discontinued effective November 1, 2021, without further notice or action of the Coop or its Board of Directors, if the full amount owed to the Coop by the Wards with respect to the Certificate (such amount being currently approximately $8,457.35)  is not paid in full to the Coop before November 1, 2021.   Further, the Operations Manager shall instruct the attorney at law for the Coop to provide appropriate written notice of this action to the Wards as promptly as practicable, and in any event on or before August 1, 2021.    Such cancellation of Certificate, termination of membership in the Coop and discontinuance of water service shall not relieve the Wards from their personal obligation to pay any amount they owe to the Coop.

Above Motion by Dave McAdams and seconded by Don Wicks. Voted & Passed

Motion to adjorn by Don Wicks. Seconded by Dave McAdams. Voted & Passed.

Meeting Adjourned at 7:22pm

Executive Session

MINUTES OF THE REGULAR MONTHLY BOARD MEETING OF L.A. WATER COOPERATIVE HELD May 27, 2021 VIA ZOOM ONLINE.

Board Members Present: Linda Fountain, Don Wicks, Lisa Dutz, Tom Gunn, David McAdams,

Board Members Absent: Malcolm Moreno, Ken Aberle, Megan Corvus, Amber Morgan

Staff Present: Laurie Lago

Members Present: None

This meeting of the LA Water Cooperative was called to order at 6:03pm by Don Wicks, President

Secretary’s Report – The minutes of the April 2021 meetings were presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Treasurer’s Report – Presented in writing.

Motion to approve subject to making a journal entry to correct PGE claim reimbursement posting by Tom Gunn. Seconded by Linda Fountain. Voted & Passed

Operation Manager’s Reports – Business, Field, and Water Loss Reports presented in writing.

Motion to approve by Linda Fountain. Seconded by Tom Gunn. Voted & Passed

Field Report – Report presented in writing is below:

Rossman PRV & Valves: Near the Rossman Tank we have a PRV and 2 valves all next to each other and at the base of a tree. The PRV and Valves are all buried with no vault so they are inaccessible for any needed maintenance. With all those connections so close to the tank, an accidental breakage while trying to dig would not be good. Decided to hire a vac truck to safely clean the area out so we can see all lines. Once exposed we evaluated and were able to remove some jumper piping that was no longer in use or needed and place a proper vault around the valves and PRV’s so they are now accessible for maintenance and repairs.

Hartley Leak: Repaired leak on our side of a service connection on Hartley Road.

Albertson Road Leak: Meter leaking on our side, due to being very close to the road and right on a sharp corner, flaggers were hired to protect the crew during repair.

Springhill Leak: Repaired Leak on our side of service line on Springhill.

Shop Ceiling Completion: Rented a lift and completed repair of falling insulation and finished off the ceiling area on the office side of the shop area.

Grounds Maintenance: Continuing summer grounds maintenance around all reservoirs, pump stations and the shop area.

Old Business

1. Customer water usage limits – Discussion on increasing rates for over usage. Review the rate study and bring information back to the board. Discussion on adding verbiage to both the new certificate application and approval letters that reinstates our certificates are for residential use only at a maximum usage of 15K gallons per month. Look into our legal options regarding revoking certificates for violation of usage policy.

New Business

1. Leak Credit

Motion to approve giving the Operations Manager the authority to approve up to $250 in leak credits without board approval by Don Wicks. Seconded by Tom Gunn. Voted and Passed

2. New Service Request

Motion to approve by Don Wicks. Seconded by Dave McAdams. Voted and Passed

3. Mainline re-alignment in rock quarry – Received information from legal, board reviewing and discussing options via email.

4. Hardship connection

Motion to approve by Tom Gunn. Seconded by Lisa Dutz. Voted and Passed

5. New Accountant – Discussed information gathered in regards to possibly changing accountants and the compilation, review, and audit process. No need to change accountants but all agreed we need to have a full audit done at least every 5 years. Get quote from Jones and Roth for a full audit so we can budget for it in 2022 or 2023.

6. City of Hillsboro SDC Price Change – Increase of $183 starting 8/1/2021.

Motion to approve passing the increase on to new certificate applicants by Dave McAdams. Seconded by Tom Gunn. Voted and Passed

Other Business

Discussion on a new service tap where customer is requesting a 1” tap over our standard of ¾”. Agreed we do not want to tap outside our standard.

Motion to adjorn by Don Wicks. Seconded by Tom Gunn. Voted & Passed.

Meeting Adjourned at 7:33pm